For users with the appropriate OEDS access, there will be a Claim Student option from the SCM drop down menu of the navigation bar. All attempts to claim a student are recorded in detail and sent to ODE as needed for monitoring purposes. District personnel that abort or cancel prior claims repeatedly will face consequences.
The following information about the student is required for the initial start of the claim
- First name
- Last name
- Date of birth
- Gender
In addition, the school year to be enrolled is also required. From January 1 thru June 30 the district may enroll a student in the current school year or the upcoming school year. July 1 thru December 30, the school year prompt will appear but the only option available is the current school year.
Any additional information known about the student should be entered to aid in the matching process.
- Middle name/initial
- District attended previously and the school year attended
- State student identification (SSID)
If the system is unable to determine a single match based on any of the above the information provided, the matching process may proceed by attempting to match based on Math and ELA teachers the student has had.
A progress bar will appear on each page as the user progresses thru the claiming/matching process. 
Begin Matching Process
From the initial entry screen the user will be required to enter the fields marked with the red asterisk next to the label. If additional information about the student is known, it is recommended that be entered on the initial entry screen as well.
From January 1 thru June 30, Claiming for School Year will allow the user to select which school year the student is being claimed for. From July 1 thru December 31, the field will appear on the screen but it will be defaulted to the current school year.
If electing to select a Prior District Enrollment for matching, the School Year enrolled at that prior district is also required to be entered.
If known, the State Student Identification (SSID) will provide for quick matching.
Click the Search button to begin the matching process.
If data entry errors were made, the Clear button may be used to refresh the screen, clearing the input boxes.
Additional Information
If the system is unable to determine a single match based on the information entered on the initial screen, the user will be taken to a second prompting screen asking for additional details about the student. The information prompted for will depend upon the values entered on the initial entry screen.
The sample screen above reflects what the additional information screen will look like if the user entered only the required information on the initial entry screen. If the user enters the Middle Name/Initial on the initial screen, but the system was still unable to determine a single match, that field will not appear on the additional information screen.
The possible fields that may appear on the additional entry screen are
- Middle Name/Initial
- Prior District Enrollment and School Year attended
- State Student Identification (SSID)
Sounds Like / Nickname Search
If the system was unable to find any matches using the required fields from the initial entry screen, the user will be asked if they would like to continue attempting to match using a "Sounds Like" search. The system will attempt to find matching records using a sounds like and/or nickname search of the first name while still using the actual last name, birthdate and gender entered by the user.
Match Found and Confirmed
Enrollment
The user must supply an enrollment date to proceed with the claim and enrollment of the student. This enrollment date will be the projected enrollment date. The enrollment date may be back dated no more than 30 days from the current date.
Unable to Match or Other Issues
There are multiple reasons a claim attempt may fail.
- No match was found using the information provided
- System was unable to determine a single match based on all the information provided (multiple students matched)
- For the student that matched, the state student identification (SSID) is not active
- The student that matched is currently or was previously enrolled at the claiming district for that claiming year
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