CCP Agreements - HEI View
Information pertaining the the agreement between the LEA and HEI may be found from Agreements menu option under CCP on the main navigation bar. From the Summary view, the user will be able to filter the records shown using the following options:
Contracted With
Each LEA that the HEI has contracted with (has an agreement with) will appear in the "Contract With" drop-down for selection. Leaving the selection blank will allow all Agreements to be selected/displayed.
Status
- Blank - all Agreements regardless of status
- Unreviewed - agreements that have not been reviewed by the contracting LEA
- Approved - agreements that have been approved by the contracting LEA
- Rejected - agreements that were reviewed and rejected by the contracting LEA
- ODE Aged out - agreements that have had no activity and are over 45 days old
Find by Term uses the course term submitted by the Higher Ed Institution
- AU - Autumn/Fall
- WI - Winter
- SP - Spring
- SM - Summer
Active Only check box. This allows a district to eliminate the records which are no longer active from the summary listing. Inactive agreements are agreements that may have been reported in error previously or have been replaced with more accurate data.
Selecting the Clear link resets the query filters to empty/default values.
The query box is collapsible using the icon in the lower left corner of the query box. The icon acts as a toggle allowing you to collapse and expand the query box as desired.
Export
Using the Export button, the user has the ability to export Agreement data for the agreements included in the current query selections. Using the File Output Format drop down, select TAB delimited or comma separated (CSV) format. The resulting file may be saved and imported into a spreadsheet.
Summary Listing
Inactive records will be displayed with a strike-thru and are not taken into consideration.
Multiple agreements for the same LEA may be listed depending on the delivery method of the various courses the LEA's students are taking.
By clicking on the LEA hyperlink from the summary view, a popup window will appear with the agreement details. If the LEA rejected the agreement, the reason for the rejection will appear in the student details "Comment".
HEI's only have the ability to view Agreement information through the application. If an LEA rejects an agreement, a reason will be supplied for the rejection by the LEA. The HEI may resubmit Agreement data as needed until all issues have been resolved and the LEA has approved the agreement.
Aging Out
Agreements will age out based upon the latter of the last modified date or the term aging start date. Each term has a specific aging date as follows
- Summer - September 1
- Fall - September 1
- Winter - December 1
- Spring - February 1
If the agreement has not been modified, approved, or rejected in 45 days, the agreement will be automatically aged out and considered approved for funding.