Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 4 Next »

For users with Sub Coordinator, District Manager or Admin role, you have the ability to view and edit outstanding leave requests that have been marked with ‘Substitute Needed’ for the purpose of entering substitute information.

image-20240523-010611.png

The grid is automatically refreshed every 5 minutes in order to keep it up-to-date with outstanding leave requests that have been marked with ‘Substitute Needed’.

  • image-20240307-195934.png view leave request.

  • image-20240523-003005.png edit an existing leave request in order to enter substitute information (name and phone number) and checkmark ‘Substitute Scheduled. Click 'Save’.

    • Leave requests marked ‘Initiated’ (have not been fully approved) will remain on the grid but the Substitute Needed column will be checked to indicate a substitute has been contacted. Once the request has been through the entire approval process, it will be automatically removed from the grid.

    • Leave requests marked ‘Approved’ (have been fully approved) will be automatically removed from the Sub Coordinator grid once the ‘Substitute Scheduled’ has been checkmarked.

image-20240523-003825.png

  • For more more information on how to require substitute needed on specific types of leave requests, please refer to System>Configuration>Leave Type Configuration.

Roles associated with Substitute Coordinator

ESS Role

Kiosk Role

Definition

Example of who may be assigned role

Substitute Coordinator

Substitute Coordinator

Access to Sub Coordinator which allows ability to enter substitute information for any submitted leave request where substitute needed is checkmarked. The role also grants access to Leave Requests>View District Leave

District administrative position

Substitute Coordinator - Read Only

Substitute Coordinator - View Only

Read-only access to Sub Coordinator for all submitted leave requests where substitute needed is checkmarked. The role also grants access to Leave Requests>View District Leave

Staff member who needs access to substitute info but doesn’t assign them

Are the following roles working? Do they need one of the above roles in order to have access to Sub Coordinator menu?

Substitute Coordinator by Building

Substitute Coordinator by Building

Substitute Coordinator by Building - Read Only

Substitute Coordinator by Building - View Only

Substitute Coordinator by Department Code

Substitute Coordinator by Department Code

Substitute Coordinator by Pay Group

Substitute Coordinator by Pay Group

  • No labels