Users may be assigned one or more roles in ESS. All users by default will be assigned the ‘User’ role. Click here for a grid view of the available Roles in ESS, their Kiosk counterpart, definition and an example of a district employee who may have the role.

Listed below is an overview of the ESS menu options available to a user based on their role(s) with hyperlinks to the specific chapter or area in the ESS user guide that explains the option in more detail.

User Role

List below are the menu options available for a user with User role.

1. User Profile

2. Home

   1. Change Password

   2. Announcement Board

   3. View Custom Links

3. Employee Profile

   1. Create New Data Change Request

4. Position Details

5. View/Print Payslip

6. View/Print W2

7. Leave Information

8. Leave Requests

   1. Create Leave Request

   2. My Leave Requests

9. Leave Calendars

   1. My Leave Calendar

Admin Role

District Manager Role

Announcement Board Manager

Leave Manager

Leave Approval Workflow Manager

Leave Calendar Roles

• Leave Calendar By Building

• Leave Calendar by Department Code

• Leave Calendar by District Building

• Leave Calendar by Pay Group

• Leave Calendar for District Staff

Leave Request Approver/Leave Supervisor for Staff Roles

1. Access to all User role options

2. Leave Requests

   1. View Supervised Leave

3. Leave Calendars

   1. Supervisor Leave Calendar

Data Change Manager

Substitute Coordinator Roles

• Substitute Coordinator

• Substitute Coordinator - Read only

• Substitute Coordinator by Building

• Substitute Coordinator by Building - Read only

• Substitute Coordinator by Department Code

• Substitute Coordinator by Pay Group

Timesheet Roles

• Timesheet Approver

• Timesheet Manager

• Timesheet Supervisor for Staff

Whitelist Manager

Custom Links Manager

Metrics API