Timesheets is a module that can be enabled in ESS. Once enabled and configured, ESS users will be able to create, submit and approve timesheets in order for them to be exported and posted to USPS.
In order for an employee’s position to be considered as a timesheet position, in USPS, the ‘Timesheet Required' checkbox must be enabled on the employee’s position record. Also ensure the timesheet position has a supervisor assigned to it. Please refer to USPS Mass Load chapter for details on how to mass load these fields.
Configuring Timesheets
Role: Admin or District Manager
For districts who plan to use Timesheets in ESS, the following must be configured:
Under System>Configuration>ESS Functionality Configuration, ensure ‘Employee Time Sheet’ is checked. This change will not take full effect until the page is refreshed.
Once enabled, additional options will appear under the System>Configuration. They include:
Timesheet Configuration - Controls the Time Entry Precision in order to increase/decrease ‘Hours Worked’ and ‘Break Time’ on a user’s timesheet form. Enable overtime reason to be required.
Timesheet Period Close Configuration - Enables timesheet periods to close automatically. specifying the number of days after the period ending date the timesheet period will be closed.
Timesheet Workflow Configuration - Allows district to customize the verbiage on the default emails sent during the timesheet workflow approval process.
Timesheet Workflows
Role: Leave Approval Workflow Manager, District Manager or Admin
Once timesheets is enabled, the user can create workflows (groups and group chains) for timesheet employees. Please refer to Groups and Group Chains in the User chapter for more information.
ESS Timesheet menu options
A user must have an existing user account in ESS and their related position must be marked as ‘Timesheet Required’ in USPS. The employee must also have an employee record in USPS as well.
Role: Timesheet Manager, District Manager or Admin
Once timesheets is enabled, the following Timesheet menu options will be displayed on the main ESS menu. Please click on the links provided below for further documentation on each option.
Timesheet Manager - Users with Timesheet Manager access has the ability to escalate timesheet approvals, set up automatic period generation, maintain periods and shifts.
Timesheets - includes the ability to create new timesheets as well as view, edit or recall an existing timesheet. If your user account have been granted additional roles (other than the Standard User role), you may have additional options under the Timesheet menu.
Timesheet Approval - ability for supervisors to approve/mass approve their staff’s timesheets