📹 Sub Coordinator Role Video Demonstration
Ability to view and edit outstanding leave requests that have been marked with ‘Substitute Needed’ for the purpose of entering substitute information. For more more information on how to require ‘substitute needed’ on specific leave types, please refer to System>Configuration>Leave Type Configuration.
Role: For users with Sub Coordinator, District Manager or Admin role,
The grid is automatically refreshed every 5 minutes in order to keep it up-to-date with leave requests that have been marked with ‘Substitute Needed’. You may use the more 
button to add or remove columns from the grid.
view leave request.
edit an existing leave request in order to enter substitute information (substitute comments, substitute first name, substitute last name, and substitute phone number) and checkmark ‘Substitute Scheduled. Click 'Save’. All leave requests that have been checked ‘Substitute Needed’ regardless of their approval status will display on the grid. The Substitute Scheduled column on the grid will be checked to indicate the ‘Substitute Scheduled’ flag has been checked on the leave request.
Roles associated with Substitute Coordinator
Listed below are the roles associated ’. Each of the roles listed below will grant the user access to the Sub Coordinator menu option in order to view and/or edit leave requests marked with ‘substitute needed. However, the leave requests they are able to view and/or edit will be restricted based on sub coordinator role granted.
ESS Role | Kiosk Role | Definition | Example of who may be assigned role |
|---|---|---|---|
Substitute Coordinator | Substitute Coordinator | Access to Sub Coordinator which allows user to enter substitute information for all submitted leave request where substitute needed is selected. The role also grants access to Leave Requests>View District Leave | District administrative position |
Substitute Coordinator - Read Only | Substitute Coordinator - View Only | Read-only access to Sub Coordinator for all submitted leave requests where substitute needed is selected. The role also grants access to Leave Requests>View District Leave | Staff member who needs access to substitute info but doesn’t assign them. |
Substitute Coordinator by Building | Substitute Coordinator by Building | Access to Sub Coordinator which allows user to enter substitute information for submitted leave requests where substitute needed is selected. However, with this role, you will only be able to view/edit leave requests on the grid with the same building(s) as your position(s). | Building Principal |
Substitute Coordinator by Building - Read Only | Substitute Coordinator by Building - View Only | Read-only access to Sub Coordinator for submitted leave requests where substitute needed is selected and the leave requests are within the same building(s) as your position(s). | Staff member who needs access to substitute info for a particular building but doesn’t assign them. |
Substitute Coordinator by Department Code | Substitute Coordinator by Department Code | Access to Sub Coordinator which allows user to enter substitute information for submitted leave requests where substitute needed is selected. However, with this role, you will only be able to view/edit leave requests on the grid with the same department code(s) as your position(s). | Food Service Manager |
Substitute Coordinator by Pay Group | Substitute Coordinator by Pay Group | Access to Sub Coordinator which allows user to enter substitute information for submitted leave requests where substitute needed is selected. However, with this role, you will only be able to view/edit leave requests on the grid with the same pay group(s) as your position(s). | Head Custodian |