USAS Releases

New Features

Improvements

• Implemented the ability for districts starting on State Software or converting to State Software to:

  • Import Initial Cash Account initial amounts via CSV file. This option should only be performed by ITC staff with the Admin role.

  • Mass Import OPUs. Anyone with the permission to create OPUs will be able to use the new import option. This will be accomplished via the new Import button available from the OPU grid.

• Updated the Vendor Import option to allow mass loading (add/update) vendor phone and fax numbers.

Bugs

• Corrected the bug on the new Refund Import option where the refund import was not creating all the necessary disbursements requested.

Patches/Internal

• Patch to correct PO data for a specific district. The patch is required due to previously corrected invoice import bug.

• Patch to correct the status of an account change job for a specific district.

• Corrected the account change process to fix a bug that caused a performance problem when processing Receipt transactions.

• Created internal Disbursement REST controller

• Created internal Payables REST controller

Inventory Releases

New Features

Improvements

• The format of the /rest/endpoint that was previously added was updated to be consistent with the other SSDT projects.

Bugs

• Corrected the fund type sort parameter on the Book Value Report for both the on-demand report and the report generated via the report bundle.

• Updated the Transfer grid to show total acquisition amount for the transfer date.

• Corrections for the Schedule of Change in Fixed Assets by Class report.

  • Correctly report items that have both an adjustment and an asset class transfer in the same fiscal year.

  • The summary report was not including disposed of items in the beginning balance, but the disposed of items would display on the report; therefore impacting the ending balance. This has been corrected.

• Corrections that impact both the Schedule of Change in Fixed Assets report and the Schedule of Change in Depreciation reports:

  • Items that experienced a change in capitalization and were transferred in the same year were not properly being reflected in the reports. Changes in capitalization are reported in the Error Adjustments column.

Patches/Internal

USPS Releases

New Features

• Add read only rest endpoint for Organization (Changes will not be visible in the application)

• W2 Digital Only Delivery through Employee Self Service

  • These changes add the USPS side of the feature. Employee Self Service will be updated in the future to allow users to accept digital only delivery of W2’s

  • W2 (Printing) Configuration

    • Allow districts to enable / disable digital only distribution to Employee Self Service

      • 

        • Employees will get a digital copy of their W2 if they have chosen to receive only a digital copy

        • will not receive a printed physical copy of w2

          • will be included on the W2’s File archive Individual Forms

      • If unchecked, ALL employees will get a printed physical copy of their W2 form and no Digital Delivery options will show in Employee screen.

        

  • Add properties for Digital Only W2 and Agreement Timestamp to the Employee

  • 

  • W2 Reporting

    • Add new totals for digital, employees, and total W2’s to the W2 PDF Report

    • 

    • Add new sort option for Digital Only W2, to Report, Submission and W2 Archive Individual Forms (will only show if W2 Configuration>'Enable W2 Digital Delivery' is checked)

      • 

      • W2 Archive Individual Forms

        • The grid will sort all employees who has “Digital Only W2 = No” followed by employees who has “Digital Only W2 = Yes”.

    • Add new line-item field for Digital Only W2(only visible if W2 Configuration>Enable W2 Digital Delivery, is checked)

      • 

  • W2 Forms / XML

    • Exclude employees who will receive digital only W2’s

    • If digital sort is selected, all physical w2 employees at top, then sorted by name

      • Control numbers are still assigned to digital W2 employees but will not show

• W2 Corrections Report - remove Digital Only W2 Sort Options

Improvements

• W2 Report - add report format options to the submission version of the report. This option is used for the Summary reports

  • Format for Summary Reports - Only pertains to the File Summary Reports. The value of Format for Summary Reports will remain same when you change the 'Output Type' to Report

    • PDF (download)

    • Comma Separated Values

    • Plain Text

• Improved the performance of the Payee Payment Grid (no visible changes)

• Add single audit report for User Adjustment Payables

  • 

Bugs

• EMIS / AOS Report - hours in day for archived compensations cannot be found during mid-year contract changes

  • Auditor of State Employee Report (AOS) was failing with an error: Cannot calculate absence length - no active compensations found for Employee #########, Position #

  • EMIS Employee Report - error message: This employee will not be reported to EMIS. An error occurred while gathering EMIS data. Please contact your ITC.

    • If the compensation was archived due to Mid-Year contract change, we still need to find it to make the conversion to get the hours.

    • Updates made to include archived compensation in the lookup ‘hours in day’ if the absence record falls in the date range of the compensation

• Attendance/Absence UI - archived positions / compensations are not displayed as expected when referenced by an absence or attendance

  • Archived Compensations were being removed from past Attendance records and was causing the wrong position and compensation to be displayed in the edit window

• Handle incorrect retirement setup when checking retirement items as part of the payroll initialization process. 'Error: cannot access first element from an empty list' was produced on Pay report for this employee:

  • If Pre-Taxed, then SERS Buyback annuity payroll Item configuration type should be used

  • If Post-Taxed, then Regular Payroll Item Configuration Type should be used

• New Warnings added to Payroll Error report:

  • Multiple active SERS payroll items exists for Employee #: (employee #), (employee name) Position #: (position # )

  • Multiple active Employer SERS payroll items exists for Employee #: (employee #), (employee name) Position #: (position # )

  • Multiple active STRS payroll items exists for Employee #: (employee #), (employee name) Position #: (position # )

  • Multiple active Employer STRS payroll items exists for Employee #: (employee #), (employee name) Position #: (position # )

Patches/Internal

Employee Self Service Releases

New Features

Grid Preference are now retained for the following grids:

• AESOP Data Import Grids--Absence Management>Data Import View

o   Employee

o   School

o   Absence Reason

• AESOP Synced Data Grids--Absence Management>Synced Absences Management

o   Sub Removed

o   Sub Assigned

o   Absence Update Data

o   Absence Updated Log

o   Absence Cancelled

o   Absence Create

• Timesheet Holiday Grid --Timesheet Manager>Timesheet Holidays

• Exported Leave History Grid--Leave Management>Export Leave History

• Blackout Date Grid--Leave Management>Export Leave History

• Announcement Grid--Announcement Manager

• Leave Analysis Grid--Leave Management>District Leave Analysis

Additional New Features

• Add submitted timestamp to the leave request approval grid. This will allow the approver the ability to evaluate all staff requests and when they submitted.

• New column on the Users Grid to allow for search on the Role; the ‘Roles’ column can be added to the grid from the ‘more’ option

• Added new export leave requests report which includes the Employee name-Leave Management>Export Leave Requests

Improvements

• Add more context to Account Expired message--This adds the messaging for the user to contact the Administrator

  • 

• Save My Leave Calendar filters--Personal Calendars have the ability to store & clear filter changes; remember to click on ‘apply changes’

• The button label in the User Profile screen has ben updated from “reset password” to “change password”

• Add Employee Name and Leave Summary to the Timesheet Approval Trail Report header-use the print icon to generate the report.

• Handle a blank ‘enabled column’ in User Mass Load. Blank will be treated as false

• Grid Extract to CSV

  • Leave Expenses-Leave Management>Leave Expense Report Grid

  • District Leave-Leave Requests>View District Leave Grid

  • Supervised Leave-Leave Requests>View Supervised Leave Grid

  • Sub Coordinator-Sub Coordinator Grid

• Rename Leave Approval Manager Role to Leave Workflow Manager

• Add exported timestamp for leave requests to the Leave Request Approval Trail

• The Data Change Request Form can now be deleted if necessary - Data Change Management Grid

Bugs

• Correct building code sort in Leave Request Views; select ‘Usps Position Building Code Code’ from the more option

• Correct issue causing a stray audit entry for Leave Requests.

• (Hotfix) corrected an issue when cancelling a leave request; if the supervisor was deleted from the users grid it will now allow the cancellation. We recommend that users are disabled rather than deleted.

• Leave Request / Timesheets handle a missing supervisor when attempting to submit to a workflow.

• Correct error when trying to enter a leave request for supervised staff.

• Calendar print now prints the dates in correct order.

Patches/Internal

• Library Changes

• Extract Duo

• Extract MiniOrange

• Extract Logstore

• Add a patch to correct a leave request for a specific district.

• Audit Report

  • Service and PDF Report added.

  • Report should be available for end users on 2025.4.0.

Workflows Releases

New Features

Improvements

Bugs

Patches

ITC Management Releases

New Features

Improvements

Bugs

Patches