2024-06-11 Timesheets Focus Group

Date

11 Jun 2024

Completed
- Timesheet workflow
- Automatic Period Generation form and entity
- Assigning Positions to a Period
- Timesheet submission
- Timesheet District / Supervisor View
In Progress
- Timesheet Approver and Bypass UI
- Automatic Period Generation based on application events

What does “Closing” a period do? Is it necessary to have a “Close date”? How does this differ from “End Date”?
After a Timesheet is submitted to a workflow, can the timesheet’s owner make further changes?
Last meeting we discussed Timesheet Activities.
- Proposal to add a Timesheet Activity to each line item
  - REG - Regular hours
  - MISC - Miscellaneous hours / Exception Hours
  - CT - Comp Time hours
  - OT - Overtime hours
  - LR - Leave Request hours (automatically populated by LR approvals)
    - Possible to include a breakdown of LR type as well
    - Would not be user selectable
  - CT and OT may be disabled at the district level
- Hours per type could be totaled on the form
- When extracting line items to be paid…
  - Convert all REG line items to a REG pay type
  - Convert all EX line items to a MISC pay type
  - Convert all CT line items to a MISC pay type
  - Convert all OT line items to a OT pay type
  - LR’s will be handled by the leave request extract
  - Allow users to include / exclude REG items
  - Allow users to include / exclude Attendance data
Items from the floor?
Schedule next meeting.