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📹 Sub Coordinator Role Video Demonstration

Ability to view and edit outstanding leave requests that have been marked with ‘Substitute Needed’ for the purpose of entering substitute information. For more more information on how to require ‘substitute needed’ on specific leave types, please refer to System>Configuration>Leave Type Configuration.

Role: For users with Sub Coordinator, District Manager or Admin role,

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The grid is automatically refreshed every 5 minutes in order to keep it up-to-date with leave requests that have been marked with ‘Substitute Needed’. You may use the more image-20241105-163048.png button to add or remove columns from the grid.

  • image-20240307-195934.png view leave request.

  • image-20240523-003005.png edit an existing leave request in order to enter substitute information (substitute comments, substitute first name, substitute last name, and substitute phone number) and checkmark ‘Substitute Scheduled. Click 'Save’.

    • All leave requests that have been checked ‘Substitute Needed’ regardless of their approval status will display on the grid. The Substitute Scheduled column on the grid will be checked to indicate the ‘Substitute Scheduled’ flag has been checked on the leave request.

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Roles associated with Substitute Coordinator

ESS Role

Kiosk Role

Definition

Example of who may be assigned role

Substitute Coordinator

Substitute Coordinator

Access to Sub Coordinator which allows ability to enter substitute information for any submitted leave request where substitute needed is checkmarked. The role also grants access to Leave Requests>View District Leave

District administrative position

Substitute Coordinator - Read Only

Substitute Coordinator - View Only

Read-only access to Sub Coordinator for all submitted leave requests where substitute needed is checkmarked. The role also grants access to Leave Requests>View District Leave

Staff member who needs access to substitute info but doesn’t assign them

The following are currently not in use: ESS-990

Substitute Coordinator by Building

Substitute Coordinator by Building

Substitute Coordinator by Building - Read Only

Substitute Coordinator by Building - View Only

Substitute Coordinator by Department Code

Substitute Coordinator by Department Code

Substitute Coordinator by Pay Group

Substitute Coordinator by Pay Group

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