For users with Sub Coordinator, District Manager or Admin role, you have the ability to view and edit outstanding leave requests that have been marked with ‘Substitute Needed’ for the purpose of entering substitute information.
The grid is automatically refreshed every 5 minutes in order to keep it up-to-date with outstanding leave requests that have been marked with ‘Substitute Needed’.
view leave request.
edit an existing leave request in order to enter substitute information (name and phone number) and checkmark ‘Substitute Scheduled. Click 'Save’. Leave requests marked ‘Initiated’ (have not been fully approved) will remain on the grid but the Substitute Needed column will be checked to indicate a substitute has been contacted. Once the request has been through the entire approval process, it will be automatically removed from the grid.
Leave requests marked ‘Approved’ (have been fully approved) will be automatically removed from the Sub Coordinator grid once the ‘Substitute Scheduled’ has been checkmarked.
The originator of the leave request will receive an email stating the substitute has been scheduled for their leave.
For more more information on how to require substitute needed on specific types of leave requests, please refer to System>Configuration>Leave Type Configuration.
Roles associated with Substitute Coordinator
ESS Role | Kiosk Role | Definition | Example of who may be assigned role |
|---|---|---|---|
Substitute Coordinator | Substitute Coordinator | Access to Sub Coordinator which allows ability to enter substitute information for any submitted leave request where substitute needed is checkmarked. The role also grants access to Leave Requests>View District Leave | District administrative position |
Substitute Coordinator - Read Only | Substitute Coordinator - View Only | Read-only access to Sub Coordinator for all submitted leave requests where substitute needed is checkmarked. The role also grants access to Leave Requests>View District Leave | Staff member who needs access to substitute info but doesn’t assign them |
Substitute Coordinator by Building | Substitute Coordinator by Building | Access to Sub Coordinator which allows ability to enter substitute information for a submitted leave request where substitute needed is checked and within the same building(s) as your position(s). | District administrative position |
Substitute Coordinator by Building - Read Only | Substitute Coordinator by Building - View Only | Read-only access to Sub Coordinator for submitted leave requests where substitute needed is checkmarked and within the same building(s) as your position(s). | Staff member who needs access to view substitute info for specific building(s) but doesn’t assign them |
Substitute Coordinator by Department Code | Substitute Coordinator by Department Code | Ability to Sub Coordinator which allows user enter substitute information for a submitted leave request for particular department | District administrative position |
Substitute Coordinator by Pay Group | Substitute Coordinator by Pay Group | Access to Sub Coordinator which allows ability to enter substitute information for a submitted leave request where substitute needed is checked and within the same pay group(s) as your position(s). | District administrative position |