The bulk export option provides a means for an LEA to mass export data for any given number of students at one time. The user will be required to provide a comma separated value (csv) file that contains the SSID's of the students to be included in the data export. If the user has access to multiple LEA's, the desired LEA will need to be selected.
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General Bulk Export Information
CSV Upload File
A comma separated value (CSV) file will need to be uploaded to the application to indicate the students to be included in the export. The first column of the CSV file must contain the SSID's to be included in the extract.
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AB1234567 BB1234567 CC1234567 |
Process/Save Export File
After selecting any filter options and selecting the CSV upload file, clicking on the Upload button will begin the export process. Depending on the browser used and settings within the browser determines if the user will be prompted where to save the file and file name to be used. A default filename will be provided that will include the agency IRN and timestamp.
Possible Errors
The following error messages may be seen if there was a problem during the export process.
In this case, verify there are no blank lines/SSIDs in the CSV upload being used.
In the case of the 'Unable to process' error, verify the format of the CSV upload file. Ensure the SSID is in the first column. Each SSID needs to be it's own row within the file. See the CSV format examples above for further details.
In the case of 'No records matched', ensure that the correct Agency has been selected to coincide with the SSID's provided in the CSV file. Verify that all nine characters of the SSID are present in the first column of the CSV file.
Assessment Export
Assessment data is exported in flat file format.
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After selecting any filter options and selecting the CSV upload file, clicking on the Upload button will begin the export process. The default file name will be in the format of FA-xxxxxx-yyyymmddhhmmss.txt where 'xxxxxx' is the selected agency IRN.
Special Education Export
The special education data export will include the full details of the special education records in tab delimited format.
Possible Errors
The following error messages may be seen if there was a problem during the export process.
In this case, verify there are no blank lines/SSIDs in the CSV upload being used.
In the case of the 'Unable to process' error, verify the format of the CSV upload file. Ensure the SSID is in the first column. Each SSID needs to be it's own row within the file. See the CSV format examples above for further details.
In the case of 'No records matched', ensure that the correct Agency has been selected to coincide with the SSID's provided in the CSV file. Verify that all nine characters of the SSID are present in the first column of the CSV file.