Records Module

Users with access to the Student Cross Reference (SCR) module within ODDEX will also have access to the Records application.

The Records module is a tool districts may use to see a students past enrollments, assessments and special education.  This will be useful in knowing what entities may need to be contacted for various records requests.  In addition, if the student has withdrawn from an entity, the district they began attending next will also be visible.  Beyond the one enrollment, Records does not allow a district to view where a student is attending.   Only SSIDs that a district has reported in SCR will be viewable by that district. A district is unable to see any student they have not reported to SCR.   Data from school year 2009 to present is loaded in the application.  Keep in mind this older data will include only an SSID, no student names.  Data beginning with 2014-2015 will include student names.

The Records application area has the following options from the navigation bar depending on the individual user's OEDS Roles.

Open

Single Student will allow the user to view enrollment history, assessment and special education data for a single student after selecting the student from a summary listing.  Data may also be exported for the selected student through the Single Student option.

Bulk Export allows for the export of data for any number of students based upon a CSV upload file that will provide the application with a list of SSID's data is to be exported for.  The Bulk Export option currently allows for mass export of assessment data in flat file format. 

Work Based Learning Tax Credit Documentation allows for the generation of documentation required for employers who are applying for tax credit for employing students with qualifying work based learning courses. 

Work Based Learning Documentation Review allows for review of the tax credit documents that have been generated.