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The File Archive view has 3 tabs: Payroll Archive, Pay Form Archive (for pay slips) and W2 Archive. Once the module is installed (SYSTEM/MODULES/FILE ARCHIVE MODULE), everyone will see File Import and File Archive in the menu (due to how the permissions are structured). ADMIN/GM/USPS STANDARD users will, by default, be able to view all 3 types. The users will be able to see a listing for "sets" of files. For instance, W2 Archive will have a list of years - when they select a year, a listing of the individual files will be available in the highlight viewer (when row is selected) and then be able to download individual files.
To View Imported data, go to Utilities/File Archive
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W2 Archive - Past W2's for employees from Classic
Payroll Archive
Click on the Payroll to show the available reports included in the file. Click on 
to save the file:
**Note** Only Administrators can Delete File sets **
View Payroll Archive Reports
To view Payroll Archive Reports, click on 
next to the report:
From here you can 
the Year, Description and Type, if necessary:
The Reports will be listed in .pdf form. Certain users can View, Edit, Delete and Download these reports.
**Note** Standard Users can only View and Download
Group Managers can View, Edit, and Download
Administrators can perform all task
To View a Payroll Archive File Info, click on 
To Edit a Payroll Archive File Info, click on
and then click on
or Cancel to exit without saving updates:
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To Delete a Payroll Archive File Info, click on 
**Only Administrators are allowed to delete**
To Download and Save a report, click on 
next to your selected report.
Payroll Archive Report Bundles
| Payroll Archive Category | SSDT Supplied Payroll Archive Report Bundle Name | User Action that triggers the Event | Name of Event triggered | Reports Saved |
|---|---|---|---|---|
| ACH Submission | SSDT ACH Submission Report Archive | ACH or HSA ACH Submission file is generated | AchSubmissionCreatedEvent | ACH Submission Report or ACH HSA Submission Report |
| Benefit Accrual | SSDT Benefit Accrual Report Archive SSDT Personal Leave to Pay Report Archive SSDT Personal to Sick Leave Report Archive SSDT Part Time Sick Leave Accrual Report Archive SSDT Reset Personal Leave Report Archive | Benefit Accrual Actual Report is generated Convert Personal Leave to Pay Actual Report is generated Convert Personal to Sick Leave Actual Report is generated Part Time Sick Leave Accrual Actual Report is generated Reset Personal Leave Actual Report is generated | BenefitAccrualEvent ConvertPersonalLeaveToPayEven ConvertPersonalToSickLeaveEvent PartTimeSickLeaveAccrualEvent ResetPersonalLeaveEvent | Benefit Accrual Report Convert Personal Leave to Pay Report Convert Personal to Sick Leave Report Part Time Sick Leave Accrual Report Reset Personal Leave Report |
| Calendar Year Reports | SSDT Calendar Year End Report Archive | User closes the December Posting Period | CalendarYearCloseEvent | Attendance Journal Report Leave Balance Report Payment Transaction Status Report Employee Master Report Earnings Register |
| Employer Distributions | SSDT Employer Distributions Submission Report Archive | Employer Distributions are submitted to USAS | EmployerDistributionsSubmissionEvent | Employer Distributions Report |
| Employer Retire Share | SSDT Employer Retire Share Submission Report Archive | Employer Retire Share is submitted to USAS | EmployerRetireShareSubmissionEvent | Employer Retire Share Report |
| Fiscal Year Reports | SSDT Fiscal Year End Report Archive | User closes the June Posting Period | FiscalYearCloseEvent | Attendance Journal Report Benefit Obligation Report by Account Benefit Obligation Report by Employee Leave Balance Report Payment Transaction Status Report Earnings Register Wage Obligation Report by Account Wage Obligation Report by Employee |
| Leave Projection | SSDT Leave Projection Submission Report Archive | Leave Projection is submitted to USAS | LeaveProjectionSubmissionEvent | Leave Projection Report |
| Monthly Reports | SSDT Month End Report Archive | User closes any Posting Period | PostingPeriodCloseEvent | Attendance Journal Report Leave Balance Report Payment Transaction Status Report STRS Monthly Report |
| ODJFS Reporting | SSDT ODJFS New Hire Submission Report Archive SSDT ODJFS Submission Report Archive | ODJFS New Hire submission file is generated ODJFS submission files is generated | OdjfsNewHireSubmissionCreatedEvent OdjfsSubmissionCreatedEvent | ODJFS New Hire Report ODFJS Report |
| Payee Payment Detail | SSDT Payables Posted Report Archive | Outstanding Payables are Posted | PayablesPostedEvent | Payable Detail Report Payable Summary Report Payables Payment Report (if Checks included) Check Payment Detail (PDF) (if Checks included) Check Payment Detail (XML) (if XML output chosen) |
| Payroll Payment Detail | SSDT Payroll Payment Detail Report Archive | Checks or Direct Deposit Notices are printed or XML generated, or Email Direct Deposit Notices are scheduled. | PayrollPaymentDetailEvent | Checks.PDF (if Checks PDF or XML generated) Checks.XML (if XML output chosen) Direct Deposits.PDF (if Checks PDF or XML generated) Direct Deposits.XML (if XML output chosen) Direct Deposits.PDF (if Email notices scheduled) |
| Per Pay Reports | SSDT Payroll Posted Report Archive | Payroll posting completes successfully | PayrollPostCompletedEvent | Pay Report Budget Distribution Report Payroll Account Distribution Detail Report Pay Amount Summary Report Payroll Item Detail Report |
| Quarterly Reports | SSDT Quarter End Report Archive | User closes the last Posting Period of a given Quarter | QuarterCloseEvent | Attendance Journal Report Leave Balance Report Payment Transaction Status Report Employee Master Report Earnings Register Quarter Report |
| SERS Reporting | SSDT SERS New Hire Submission Report Archive SSDT SERS Per Pay Submission Report Archive | SERS New Hire submission file is generated SERS Per Pay submission file is generated | SersNewHireSubmissionCreatedEvent SersPerPaySubmissionCreatedEvent | SERS New Hire Report SERS Per Pay Report |
| STRS Reporting | SSDT STRS New Hire Submission Report Archive SSDT STRS Submission Report Archive | STRS New Hire submission file is generated STRS Submission file is generated | StrsNewHireSubmissionCreatedEvent StrsSubmissionCreatedEvent | STRS New Hire Report STRS Report |
Pay Form Archive
Click on the Pay to show the employees included in the file. Click on to save the file:
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