1 Payroll Archive
- 1.1 View Payroll Archive Reports
- 1.2 Payroll Archive Report Bundles
2 Pay Form Archive
3 W2 Archive
4 Other
5 Audit Reports
6 Create
7 Delete

The File Archive view has 5 tabs: Payroll Archive, Pay Form Archive (for pay slips), W2 Archive, Other (Legacy reports) and Audit Reports (AoS). Once the module is installed (SYSTEM/MODULES/FILE ARCHIVE MODULE), everyone will see File Import and File Archive in the menu (due to how the permissions are structured). ADMIN/GM/USPS STANDARD users will, by default, be able to view all 3 types. The users will be able to see a listing for "sets" of files. For instance, W2 Archive will have a list of years - when they select a year, a listing of the individual files will be available in the highlight viewer (when row is selected) and then be able to download individual files.

To View Imported and Archived data, go to Utilities/File Archive

Payroll Archive - Imported Payroll CD information from Classic and Present Payrolls Reports from Redesign

Pay Form Archive - Past Pay Slips for employees from Classic

W2 Archive - Past W2's for employees from Classic and W2's from Redesign. The W2's then show in the employee's Kiosk.

Other - Miscellaneous district reports, imported from Legacy

Audit Reports - AoS District Audit Job and AoS SOC1 Audit Job

Payroll Archive

Click on the Payroll to show the available reports included in the file. Click on

to save the file:

**Note** Only Administrators can Delete File sets **

View Payroll Archive Reports

To view Payroll Archive Reports, click on

next to the report:

The Reports will be listed in .pdf form. Certain users can View, Edit, Delete and Download these reports.

**Note** Standard Users can only View and Download

Group Managers can View, Edit, and Download

Administrators can perform all tasks

To View a Payroll Archive File Info, click on

To Edit a Payroll Archive File Info, click on

and then click on

or Cancel to exit without saving updates:

To Delete a Payroll Archive File Info, click on

**Only Administrators are allowed to delete**

To Download and Save a report, click on

next to your selected report.

Payroll Archive Report Bundles

For a printable version of the Payroll Archive Report Bundles spreadsheet, click here.

Payroll Archive Category	SSDT Supplied Payroll Archive Report Bundle Name	User Action that triggers the Event	Name of Event triggered	Reports Saved and Submission Files	Event also triggers creation of reports

Payroll Archive Category	SSDT Supplied Payroll Archive Report Bundle Name	User Action that triggers the Event	Name of Event triggered	Reports Saved and Submission Files	Event also triggers creation of reports
ACH Submission	SSDT ACH Submission Report Archive	ACH or HSA ACH Submission file is generated	AchSubmissionCreatedEvent	ACH Submission Report ACH Submission File ACH HSA Submission Report ACH HSA Submission File
Benefit Accrual	SSDT Benefit Accrual Report Archive SSDT Personal Leave to Pay Report Archive SSDT Personal to Sick Leave Report Archive SSDT Part Time Sick Leave Accrual Report Archive SSDT Reset Personal Leave Report Archive	Benefit Accrual Actual Report is generated Convert Personal Leave to Pay Actual Report is generated Convert Personal to Sick Leave Actual Report is generated Part Time Sick Leave Accrual Actual Report is generated Reset Personal Leave Actual Report is generated	BenefitAccrualEvent ConvertPersonalLeaveToPayEven ConvertPersonalToSickLeaveEvent PartTimeSickLeaveAccrualEvent ResetPersonalLeaveEvent	Benefit Accrual Report Convert Personal Leave to Pay Report Convert Personal to Sick Leave Report Part Time Sick Leave Accrual Report Reset Personal Leave Report
Calendar Year Reports	SSDT Calendar Year End Report Archive	User closes the December Posting Period	CalendarYearCloseEvent	Attendance Journal Report Leave Balance Report Payment Transaction Status Report Employee Master Report Earnings Register YTD Report	If you close Calendar Year End, it will automatically produce the File Archive Reports for: Month-End reports Quarter-End reports Calendar Year-End reports
Calendar Year Reports - W2 Reporting	SSDT W2 Submission Report Archive	User creates a submission file	W2SubmissionCreatedEvent	W2 Report Options If the System>Configuration>W2 Configuration>District Will Submit Own W2 Files checkbox is not marked, the following files are created when the submission file for each is created. W2 Report and Submission Options: W2 Report.PDF - when the SSA submission file is generated. (all employees) W2 Submission Files: W2TAPE.TXT (all employees) W2CCA.TXT W2RITA.TXT W2 Form Data.XML (employees not receiving their W2 digitally) W2 City Options (If Applicable): W2CITY_xxxxx.TXT W2 State Options (If Applicable): W2OH.TXT W2PA.TXT W2PA_TRANS.CSV W2WV.TXT W2KY.TXT W2MI.TXT W2IN.TXT W2C Report and Submission Options: W2C Report.PDF W2C.TXT W2C Forms.PDF - when user goes to W2C Form Output Files and selects the option to Send File to File Archive on the W2C Forms.PDF file.	W2 Report Options If the System>Configuration>W2 Configuration>District Will Submit Own W2 Files checkbox is marked, the following files are created when the submission file for each is created. W2 Report and Submission Options: W2MAST.TXT (all employees) W2MSTCCA.TXT W2MSTRITA.TXT W2MAST_OH.TXT W2 City Options (If Applicable): W2CITY_xxxxxx.TXT W2 State Options (If Applicable): W2C Report and Submission Options: W2C Report.PDF (all employees) W2C.TXT W2C Forms.PDF - when user goes to W2C Form Output Files and selects the option to Send File to File Archive on the W2C Forms.PDF file.
Calendar Year Reports - W2 Forms.zip and W2 Forms Mailable.zip Employees that have not consented to receiving their W2's digitally in ESS.		When user goes to W2 Form Output Files and selects the option to Send File to File Archive on either the W2 Forms.ZIP and/or W2 Report Mailable.ZIP file.		W2 Forms.zip W2 Forms.mailable.zip
Employer Distributions	SSDT Employer Distributions Submission Report Archive	Employer Distributions are submitted to USAS	EmployerDistributionsSubmissionEvent	Employer Distributions Report
Employer Retire Share	SSDT Employer Retire Share Submission Report Archive	Employer Retire Share is submitted to USAS	EmployerRetireShareSubmissionEvent	Employer Retire Share Report
Fiscal Year Reports	SSDT Fiscal Year End Report Archive	User closes the June Posting Period	FiscalYearCloseEvent	Attendance Journal Report Benefit Obligation Report by Account (CSV and PDF) Benefit Obligation Report by Employee (CSV and PDF) Leave Balance Report Payment Transaction Status Report Earnings Register Wage Obligation Report by Account (CSV and PDF) Wage Obligation Report by Employee (PDF and PDF)
Fiscal Year Reports - STRS Advance STRSAD Merge File	SSDT STRS Advance Reports Archive	User creates a submission file User clicks on Merge Files	STRSAdvanceSubmissionEvent StrsMergeSubmissionCreatedEvent	STRS Advance FYTD Report STRS Advanced Positions Report STRS Non-Advanced Positions Report STRSAD2006.txt STRS Employee Merge Report.pdf (Name of the Third Party File).txt STRSADMERGED.TXT
Leave Projection	SSDT Leave Projection Submission Report Archive	Leave Projection is submitted to USAS	LeaveProjectionSubmissionEvent	Leave Projection Report
Monthly Reports	SSDT Month End Report Archive	User closes any Posting Period	PostingPeriodCloseEvent	Attendance Journal Report Leave Balance Report Payment Transaction Status Report STRS Monthly Report User Listing Report
ODJFS Reporting	SSDT ODJFS New Hire Submission Report Archive SSDT ODJFS Submission Report Archive	ODJFS New Hire submission file is generated ODJFS submission files is generated	OdjfsNewHireSubmissionCreatedEvent OdjfsSubmissionCreatedEvent	ODJFS New Hire Report ODJFS New Hire Submission File ODFJS Report ODJFS Submission File
Payroll Accounts Mass Change	SSDT Payroll Accounts Mass Change Report Archive	Payroll Accounts Mass Change submitted in Actual	PayrollAccountsMassChangeEvent
Payee Payment Detail	SSDT Payables Posted Report Archive	Outstanding Payables are Posted	PayablesPostedEvent	Payable Detail Report Payable Summary Report Payables Payment Report (if Checks included) Check Payment Detail (PDF) (if Checks included) Check Payment Detail (XML) (if XML output chosen)	Use's the System Date to determine what Calendar Year to post to.
Payroll Payment Detail	SSDT Payroll Payment Detail Report Archive	Checks or Direct Deposit Notices are printed or XML generated, or Email Direct Deposit Notices are scheduled.	PayrollPaymentDetailEvent	Checks.PDF (if Checks PDF or XML generated) Checks.XML (if XML output chosen) Direct Deposits.PDF (if Checks PDF or XML generated) Direct Deposits.XML (if XML output chosen) Direct Deposits.PDF (if Email notices scheduled)	Use's Pay Date (not system date) to determine what Calendar Year to post to.
Per Pay Reports	SSDT Payroll Posted Report Archive	Payroll posting completes successfully	PayrollPostCompletedEvent	Pay Report Budget Distribution Report Payroll Account Distribution Detail Report Pay Amount Summary Report Payroll Item Detail Report
Quarterly Reports	SSDT Quarter End Report Archive	User closes the last Posting Period of a given Quarter	QuarterCloseEvent	Attendance Journal Report Leave Balance Report Payment Transaction Status Report Employee Master Report Earnings Register Quarter Report	If you close Quarter-End, it will automatically produce File Archive reports for: Month-end reports Quarter-End reports
SERS Reporting	SSDT SERS New Hire Submission Report Archive SSDT SERS Per Pay Submission Report Archive SERS Surcharge Account Report	SERS New Hire submission file is generated SERS Per Pay submission file is generated SERS Surcharge Account Report is generated	SersNewHireSubmissionCreatedEvent SersPerPaySubmissionCreatedEvent SersSurchargeAccountEvent	SERS New Hire Report SERS New Hire Submission File SERS Per Pay Report SERS Per Pay Submission File SERS Surcharge Account Report
STRS Reporting	SSDT STRS New Hire Submission Report Archive SSDT STRS Submission Report Archive	STRS New Hire submission file is generated STRS Submission file is generated	StrsNewHireSubmissionCreatedEvent StrsSubmissionCreatedEvent	STRS New Hire Report STRS New Hire Submission File STRS Report STRS Submission File
W2 Archive tab All employees - those that have and have not consented to receiving their W2's digitally in ESS.	W2 Archive W2 Archive Individual W2 Forms	Schedule Job from W2 Archive Individual Forms	scheduling EmployeeW2Archive.Job	20XX Tax Year	ESS uses this file to view W2's for employee's