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The EMIS Employee Report list employees that are set to report to EMIS and will be included when the data collector is ran. If any data related errors occur for an employee, there will be an error message on the reporting stating: "ERROR: This employee will not be reported to EMIS. An error occurred while gathering EMIS data. Please contact your ITC." This is the only error that is created. This is the result of invalid data existing somewhere on the Employee Screen. We do not validate each field individually, but just catch any exception encountered when converting the data for EMIS.
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| Type of Day | Symbol | From | Effect on Attendance | Effect on Absence |
|---|---|---|---|---|
| Work Day | W | Job Calendar | Add 1 | No Adjustment |
| Holiday | H | Job Calendar | No Adjustment | No Adjustment |
| Calamity | C | Job Calendar | No Adjustment | No Adjustment |
| Make-up | M | Job Calendar | Add 1 | No Adjustment |
| Attendance | AT | Attendance | Add Length | No Adjustment |
| Substitute | SB | Attendance | Add Length | No Adjustment |
| Vacation | VA | Attendance | No Adjustment | No Adjustment |
| Sick | SI | Attendance | Deduct Length | Add Length |
| Personal | PL | Attendance | Deduct Length | Add Length |
| Professional Leave | PR | Attendance | No Adjustment | No Adjustment |
| Dock Units | DO | Attendance | Deduct Length | Add Length |
| Jury Duty | JD | Attendance | Deduct Length | Add Length |
| Military | MI | Attendance | Deduct Length | Add Length |
| Calamity | CA | Attendance | Deduct Length | No Adjustment |
| Holiday | HO | Attendance | Deduct Length | No Adjustment |
| Other | OT | Attendance | Deduct Length | Add Length |
How the Data collector counts Absence Days
Attendance Days from work days and makeup days that are on the calendar as well as any attendance entries. The days from the calendar and the attendance entries will use the Compensation Calendar Date range to determine if a day should be counted. We also add in any adjustments of EMIS Attendance. The attendance days are also reduced if the employee has an absence for a given date that we found on the calendar or on an attendance record. For example, if we find a work day on 8-6-21 on the calendar, but we also find an absence of 1 day on 8-6-21, then the day count for 8-6-21 is 0.
Absence Days equal the absences and any adjustments of EMIS absences that fall within the EMIS FY. The compensation that is assigned to the absence must have a Calendar Date range that includes the absence date. Many times this is what causes the absence count to be low. Either the calendar date range doesn't include the absence date, or the district selected the wrong compensation in Attendance, with a calendar date range that does not include the absence date.
Absence Days - Long Term Illness Days counts the Absence days that are 15 "Consecutive Days" and uses the Calendar Start and Stop date of the compensation being paid. If employee had a mid year contract change, make sure to look at both, to get the full count of days.
