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All Compensation defines how the employee is going to be paid. There are two types of Compensations: Contract and Non-Contract.
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Archived Compensations
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SIFF Data Collector - If the employee is archived, then the employee and position/compensations will not be included, even if the compensation is not marked as archived. Marking the employee as archived keeps everything from being in the collection. If an individual compensation is marked as archived, but the employee is not archived, then the compensation will not be included because it is archived, but the employee will be included, provided the report to EMIS flag is true. |
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If a compensation has never been paid or there are no compensation journals, it will be removed instead of archived. It will archive all others. Legacy compensations should NEVER be deleted (they will be archived). FYI: If New contracts is the only place a compensation is referenced and you try to delete the compensation, you will get a "Object is referenced and cannot be deleted" exception. If the user takes these steps, the Compensation is not used anywhere else and should just be repurposed to fit their need instead of using it as a base for a new contract. |
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- Select Employee, Position, and Compensation Type (Contract or NonContract)
- Click on
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After the new Compensation has been created and Saved, when editing the compensation, a new button has been added,
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Contract Compensation
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- When creating a New Contract for employee's, an unique Code will be given to the New Contract after Activating in Compensations. The Code will resemble
- When creating a Contract or Non Contract Compensation manually the Code must be entered manually. The Code can be any combination of letters and numbers and can include hyphens. The code has to be unique for a given position, ie: position 1 can not have 2 compensations with code set to "FY21", but position 1 can have a compensation with code set to "FY21" and position 2 can also have a compensation with code set to "FY21"
A compensation is linked to a Job Calendar. The Job Calendar is defined in the CORE/JOB CALENDAR option. If this field is not filled in, the job calendar for the compensation will be the one associated with the pay group. Should there be no calendar associated to the pay group, the job will be linked to the district default calendar.
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Contract Days Worked are the number of days the employee has worked on this job. These days are automatically calculated by using the Job Calendar and Compensation Start and Stop date. The days worked is determined by the work, holiday, and calamity days that are on the job calendar that is assigned to the compensation. When a compensation is included in a payroll, when that payroll is posted, we find all the days on the calendar that fall between the payroll pay group date range and add them to the contract days works. Users can also manually adjust the days worked by creating a compensation adjustment for work days. The adjustment will be added to the Contract Days Worked on the compensation.
Contract Work Days are the number of days the employee is contracted to work this job.
Hours In Day field contains the number of hours the employee is regularly scheduled to work during a day. This field is used in calculating hourly rates and charging out absences through the program, Leave Projection.
- The hours in day field is used several places where we need to convert hourly values to daily values, or daily values to hourly values
- Is used by the personal to pay benefit accrual option in the calculation of the payment for unused personal leave.
- Is used in leave projection as stated above.
- Is used to convert hourly attendances and absences to days for EMIS day reporting.
- Is used in new contract to calculate the daily amount for a compensation paid hourly.
- Is used to default retire hours on future pay amounts of type REG or OT.
- Is used to default hours worked on current pay amounts of type REG or OT.
- It is used to determine if a dock day is counted for ODJFS days. Only full dock days are counted so if a dock is hourly the length of the dock day is compared to the hours in day to determine if the dock is a full day.
- SERS Hours uses the actual hours worked in the payroll.
Primary Compensation - Read Only - The Primary Compensation flag is only used in the custom report writer. If you create a report that includes a position, you will now have access to the positions 'primary compensation'. The users can interact with this property via the Compensation Grid and Compensation Dashboard Grid. A primary compensation can be reported through the custom report creator anywhere the position can be reported. This field is not an option for Mass Change.
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Calendar Stop Date is the day on which the system will stop counting information from the calendar. The system uses this date when calculating ODJFS weeks, EMIS days, and service credit.
- The calendar start date should be updated on a new compensation, so that work days from the calendars are accurately found and counted for retirement purposes. The retirement service will use a separate date range, also, in addition to the calendar dates, fiscal year, for example, that will prevent days from being counted beyond the calendar dates, if they are not accurate. Calendar dates on the compensations should be updated with each compensation created.
- **NOTE** - EMIS Staff Collection uses the Calendar Dates to count Absences for the employee for the FY**
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Non Contract Compensation
Salary Notice
Salary Notices can also be generated or emailed from the compensation view. If you click on 
of a contract compensation (this includes legacy compensations) you will see a Salary Notices button. This will allow generating or emailing the salary notice for the compensation. Click on 
The Output File Name is defaulted to Salary Notices , but can be changed. *Required Field
The Statement Date will default to todays date but can be modified. This date is used to print on the Salary Notices and is not used for any kind of filtering *Required Field
Sort Option- From the drop down option, choose the way you want the Salary Notices to be sorted *Required Field
- Employee Number (Default Option)
- Employee Name
Enter in the School Year for the Salary Notices Example: 2022-2023. This is used to print on the Salary Notices and is not used for any king of filtering.
Check 
to include district information on salary notices when using the default form. This option can also be used on custom forms that are setup to use it. Custom forms may also be setup to always include district information. When using a custom salary notice form, please be aware of the district fields the form is setup to use. This information is directly pulled from Core/Organization when selecting Default:
Select the Salary Notice Form from the drop down option: Default or Custom Forms
- Districts will have the option to create a custom Salary Notice for their district. To setup a custom form, you will need to download salaryNoticeTemplate.docx and modify it. After updating the form, go to Report Manager and click Create Form. In Report Name, enter the name of the custom form. Select New Contract under Entity Type. Upload your custom form using the Select Form button. Save the custom form. Now when you generate salary notices from compensations or new contract, you will be able to select the default form or your custom form you created:
- On the Salary Notice Configuration, there is an option to set the default salary notice form. If you select your custom form, then when you go to compensation or new contract it will be selected by default, but you still have the option to change it. Please click here for more information on setting a Custom Salary Notice as default under Configuration/Salary Notice Configuration.
Once all information is selected, click on 
to create Salary Notices
Example of the Default Salary Notice
Districts will also have the option to Email Salary Notices directly to their employee's. Click 
to schedule a Date and time to send email notices:
To Send the scheduled Salary Notices, click on 
When scheduling the emails, the scheduled job will show under Utilities->Job Scheduler. The name will start with New Contract (or Compensation if scheduled from the compensation view). If you bring up the highlight viewer for a completed job, it will show the employees who were to receive emails and if the email was successful.
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- Select the Employee to Edit
- Click on
next to the Compensation to be modified - Enter in the correct data
- Click on
to save the changes made or select 
to not save changes.**NOTE** After the new Compensation has been created and Saved, when editing the compensation, a new button has been added,
. If changing the contract, the Calculate button will calculate values for Unit Amount and Pay Per Period when clicked. It will also calculate contract work days, if no value is entered in contract work days and the compensation has Start/Stop dates entered. If clicking on just 
, no calculations will take place.
Mass Change
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