All Compensation defines how the employee is going to be paid. There are two types of Compensations: Contract and Non-Contract.

Contracts Compensations are for employee's that have a specific amount that is to be paid to that person during a payroll period.

Non Contract Compensations would be an unknown total amount. A non-contract would be considered as substitutes or part-time employees and anyone who didn't have a contracted amount. Employee's that would work an unknown amount of days or hours during a payroll period.

Highlight Viewer

To use the 'Highlight Viewer', select the row in the grid to view. The 'Highlight Viewer' on the right hand side will appear:

Search/View Positions

The Compensation Grid allows the user to search for existing Compensation records for an employee. You can either enter in the Number or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit. Example - First Name is one of my grid options. If I type in %San (% is use as a wildcard) in the First name field, all occurrences of anyone with San in the first name will appear. You can then click on the

next to the Compensation record you are searching for to view the data relating to this employee or click on the

to edit the record or

to delete the record. The Primary Compensation Flag

is used to make one of the employee's compensation the Primary job. There can be only ONE primary Compensation per position. Having a compensation set as primary will not impact anything other than the custom reports where the primary compensation is used. If not wanting to have a job marked as Primary, click on the

to uncheck this job.

Salary Notices can be created by selecting one or multiple employee's in the grid.

Selecting Contract Compensations tab shows only the employees with Contract Compensations:

Selecting Non Contract Compensations tab shows only employees with Non Contract Compensations:

Archived Compensations

SIFF Data Collector - If the employee is archived, then the employee and position/compensations will not be included, even if the compensation is not marked as archived. Marking the employee as archived keeps everything from being in the collection.

If an individual compensation is marked as archived, but the employee is not archived, then the compensation will not be included because it is archived, but the employee will be included, provided the report to EMIS flag is true.

If a compensation has never been paid or there are no compensation journals, it will be removed instead of archived. It will archive all others.

Legacy compensations should NEVER be deleted (they will be archived).

FYI: If New contracts is the only place a compensation is referenced and you try to delete the compensation, you will get an "Object is referenced and cannot be deleted" exception. If the user takes these steps, the Compensation is not used anywhere else and should just be repurposed to fit their need instead of using it as a base for a new contract.

There are two ways to Archive employees Compensations:

Edit an employee's compensation and click on
and Save. This will hide the employee's compensation from view on the grid:

OR

Click on the
button next to the employee's compensation you want to archive:

A confirm box will appear, click on

to archive compensation or Cancel to exit without archiving the compensation. This will NOT actually Delete the compensation; it just hides it from view on the compensation grid.

To then view the Archived compensations on the Grid, check

.

To Un-Archive an Employees Compensation, edit the compensation and click on

to un-check and click on Save:

The Archived column can be added to the grid using the More option:

Archiving an employee's Compensation, will hide this compensation from other component options:

New Contract
Attendance
EMIS Entry
Current/Future
Payroll Processing/Pay Report

Create Compensation

A present Position can be used or if a new Position, this must be created first using CORE/POSITIONS.

Select

to open up box:

Select Employee, Position, and Compensation Type (Contract or NonContract)
Click on

After the new Compensation has been created and saved, when editing the compensation, a new button has been added,

. If changing the contract, the Calculate button will calculate values for Unit Amount and Pay Per Period when clicked. It will also calculate contract workdays, if no value is entered in contract workdays and the compensation has Start/Stop dates entered. If clicking on just

, no calculation will take place.

Contract Compensation

Contracts are for employee's that have a specific amount that is to be paid to that person during a payroll period.

Non Contract Compensation

A non-contract would be considered as substitutes or part time employees and anyone who didn't have a contracted amount. Employee's that would work an unknown number of days or hours during a payroll period and an unknown total amount.

Field definitions:

Compensation

Type is non-modifiable once selected from the Create selection:

Contract
NonContract - Jobs from Classic that have no contract obligation, are created as non contract compensations during import.
Legacy - This type is imported from Classic. Workdays will not update automatically if the Calendar Type is changed. Will have to update manually or use Mass Change. Jobs from Classic that have a contract obligation, a Legacy compensation will be created during import.

A new field called Code has been added to compensations. A patch was written to default the compensation code value. The patch will default the code on existing compensations to the start date of the compensation in MMYYYY format followed by a dash and a random character. For example, 032021-A. If the Contract has no Start Date entered, the Code will show only a Letter. For example, A

The code is modifiable. If you change it, it will only allow alphanumeric characters and dashes. The code is also unique per employee/position. If a position has multiple compensations, those compensations CANNOT have the same code. The Code field is a required field.

When creating a New Contract for employee's, a unique Code will be given to the New Contract after Activating in Compensations. The Code will resemble
When creating a Contract or Non Contract Compensation manually the Code must be entered manually. The Code can be any combination of letters and numbers and can include hyphens. The code has to be unique for a given position, ie: position 1 cannot have 2 compensations with code set to "FY21", but position 1 can have a compensation with code set to "FY21" and position 2 can also have a compensation with code set to "FY21"

A compensation is linked to a Job Calendar. The Job Calendar is defined in the CORE/JOB CALENDAR option. If this field is not filled in, the job calendar for the compensation will be the one associated with the pay group. Should there be no calendar associated to the pay group, the job will be linked to the district default calendar.

The Description is the title of the Position. The Description field can be used to differentiate the position between fiscal years-. (Example 19-20 Teacher, 20-21 Teacher). This can then be used to sort on the grid for data from a particular fiscal year. (Can be especially useful when using Mass Change) The is the title of the Position.

The Future Pay Amounts will default the Description to the Label or Description of the compensation. This filed can be overridden, if necessary.