| Panel | |
|---|---|
|
New Contracts
...
Enter a date to only Include Active Compensations 
in the Selected Compensation grid. This will eliminate of including both old and new compensations for an employee. The included compensations, active as of date, looks for compensations with a start date that is either empty, or before or equal the date entered AND a stop date that is either empty, or after or equal the date entered. If the compensation meets these criteria, then it is displayed in the grid. The grid updates when the date is changed.
Select Pay Groups options using the 
to select Available Pay Groups to Selected Pay Groups.
...
Click on 
to activate all contract information into the Compensation records, then deletes it from New Contract maintenance file.
Import New Contracts
| Note |
|---|
**Please be aware the header columns listed below are case sensitive** |
...
| Redesign Import File Column Heading Name | Redesign Field Location | New Contract Description and Values | Classic Field Name | Classic Field Location | Classic New Contract Description |
|---|---|---|---|---|---|
| employeeId | Compensation | Employee Number
| EMPLOYEE_ID | ||
| jobNo | Compensation | Position Number | JOB_NO | JOBSCN | Job# |
| contractType | N/A | Type 1 - Mid-year change with no Retro 2 - Mid-year change with Retro spread over pays 3 - Mid-year change with lump sum retro 4 - New Contract from existing Compensation | CONTRACT_TYPE | ||
newCompensationLabel Label is only required if the employee has more then one Compensation for a Position. | Compensation | New Label
| JOBSCN | Check stub desc | |
| calendarType | Compensation | Job Calendar | CALENDAR_TYPE | JOBSCN | Calendar type |
| firstName | Employee | First Name | |||
| lastName | Employee | Last Name | |||
| raiseDate | N/A | Raise Date | DAYS_SINCE_RAISE | Days since raise | |
| compensationDescription | Compensation | New Description | Title | ||
| contractStartDate | Compensation | New Compensation Start Date
| CONTRACT_START_DATE | JOBSCN | Cont start |
| contractStopDate | Compensation | New Compensation Stop Date
| CONTRACT_STOP_DATE | JOBSCN | Cont stop |
contractWorkDays | Compensation | New Contract Work Days
This value currently can only be loaded for new contracts. | WORK_DAYS_IN_CONTRACT | JOBSCN | Work Days |
payPlan Not an option at this time. Use Mass Change in New Contract to update Pay Plan.
| Compensation | New Pay Plan
| PAY_PLAN | JOBSCN | Pay Plan |
| payUnit | Compensation | New Pay Unit
| PAY_UNIT | JOBSCN | Pay unit |
unitAmount | Compensation | New Unit Amount
| JOBSCN | Daily rate | |
| retireHours | Compensation | New Retirement Hours | RETIRE_HOURS | JOBSCN | Retire hours |
Accrued Wages Not Loaded | Compensation | New Accrued Wages
| |||
Amount Earned Not Loaded | Compensation | New Amount Earned
| |||
Amount Paid Not Loaded | Compensation | New Amount Paid
| |||
Amount Docked Not Loaded | Compensation | New Amount Docked
| |||
payPerPeriod | Compensation | New Pay Per Period
| |||
contractAmount Required for Stretch Paid Compensations | Compensation | New Contract Amount
| CONTRACT_AMOUNT | JOBSCN | New contract |
contractualObligation | Compensation | New Contract Obligation
| CONTRACTUAL_OBLIGATION | JOBSCN | Obligation |
| userContractType | Compensation | New Contract Type | USER_CONTRACT_TYPE | JOBSCN | Contract type |
| paysInContract | Compensation | New Pays In Contract | PAYS_IN_CONTRACT | JOBSCN | '# pays |
Pays Paid Not Loaded | Compensation | New Pays Paid
| |||
| equalPays | Compensation | New Stretch Pay | EQUAL_PAYS | JOBSCN | Equal pays |
retroNextPay Not Loaded | New Retro Next Pay
| ||||
| salaryScheduleColumn | Compensation | New Salary Schedule Column
| SALARY_SCHEDULE_COLUMN | ||
| salaryScheduleId | Compensation | New Salary Schedule Id
| SALARY_SCHEDULE_ID | ||
| salaryScheduleStep | Compensation | New Salary Schedule Step
| SALARY_SCHEDULE_STEP | ||
Local Contract Code Not Loaded | Compensation | Local Contract Code
| |||
| calendarStartDate | Compensation | New Calendar Start Date
| CALENDAR_START_DATE | JOBSCN | Calendar start |
| calendarStopDate | Compensation | New Calendar Stop Date
| CALENDAR_STOP_DATE | JOBSCN | Calendar stop |
| hoursInDay | Compensation | New Hours in Day
| HOURS_IN_DAY | JOBSCN | Hours per day |
| retirementCode | Position | Retirement System | RETIREMENT_CODE | ||
| jobTitle | Position | Position Description | |||
| jobStatus | Position | Job Status
| JOB_STATUS | ||
| payGroup | Position | Pay Group | PAY_GROUP | ||
| building | Position | Building Code
| BUILDING | ||
| department | Position | Department Code
| DEPARTMENT | ||
| extendedService | Position | Extendend Service | EXTENDED_SERVICE | ||
| fte (must be all lower case) | Position | FTE
| FTE | ||
| positionCode | Position | Position Code | POSITION_CODE | ||
| buildingIrn | Position | Building IRN | BUILDING_IRN | ||
| assignmentArea | Position | Assignment Area | ASSIGNMENT_AREA | ||
| positionStartDate | Position | Position Start Date | POSITION_START_DATE | ||
| positionStopDate | Position | Position Stop Date | POSITION_STOP_DATE | ||
| paraprof (must be all lower case) | Position | Paraprofessional
| PARAPROF | ||
| emisHoursInDay | Position | EMIS Hours In The Day
| EMIS_HOURS_IN_DAY | ||
| emisWorkDaysInContract | Position | EMIS Work Days | EMIS_WORK_DAYS_IN_CONTRACT | ||
| emisFteUnit | Position | EMIS FTE
| EMIS_FTE_UNIT | ||
| checkDistribution | Employee | Employee Check Distribution | CHECK_DISTRIBUTION |
...
| Info | ||||
|---|---|---|---|---|
The New Reportable to EMIS checkbox can only be mass updated using Mass Change in New Contract. The Mass Change definitions below can be used to mass uncheck or check the New Reportable to EMIS checkboxs.
|
Example of an Import.csv:
Creating New Non Contract Compensations
...
Example of New Contract under New Contract Maintenance option:
Salary Notices
This program produces salary notices that can be distributed to employees with New Contract information.
Creating Salary Notices
The Salary Notices are created using the New Contracts that are listed under New Contract Maintenance.
...
Districts have the option to create a custom salary notice. To create a custom form, you can begin with the default form and then customize it. To download the default salary notice, click here. This follows the same rules as creating a customizing a direct deposit form. For further instructions in customizing forms, click here.
Available Fields for Salary Notices
| Description | Field Name | Merge Field Name |
|---|---|---|
| Employee Number | employeeNumber | ${(row.employeeNumber)!} |
| First Name | firstName | ${(row.firstName)!} |
| Middle Name | middleName | ${(row.middleName)!} |
| Last Name | lastName | ${(row.lastName)!} |
| Street 1 | street1 | ${(row.street1)!} |
| Street 2 | street2 | ${(row.street2)!} |
| City | city | ${(row.city)!} |
| State | state | ${(row.state)!} |
| Zip | zip | ${(row.zipCode)!} |
| Position Number | positionNumber | ${(row.positionNumber)!} |
| Position Description | positionDescription | ${(row.positionDescription)!} |
| Compensation Label | compensationLabel | ${(row.compensationLabel)!} |
| Contract Amount | contractAmount | ${(row.contractAmount?string(",##0.00"))!} |
| Contract Work Days | contractWorkDays | ${(row.contractWorkDays)!} |
| Number Of Pays | numberOfPays | ${(row.numberOfPays)!} |
| Compensation Start Date | compensationStartDate | ${(row.compensationStartDate)!} |
| Appointment Type | appointmentType | ${(row.appointmentType)!} |
| School Year | schoolYear | ${(row.schoolYear)!} |
| Statement Date | statementDate | ${(row.statementDate)!} |
| District Name | districtName | ${(row.districtName)!} |
| District Street | districtStreet | ${(row.districtStreet)!} |
| District City | districtCity | ${(row.districtCity)!} |
| District State | districtState | ${(row.districtState)!} |
| District Zip | districtZip | ${(row.districtZip)!} |
| Include District Info On Notice | includeDistrictInfoOnNotice | ${(row.includeDistrictInfoOnNotice)!} |
| Name For Notice | nameForNotice | ${(row.nameForNotice)!} |
| Salary Scheduled Id | salaryScheduleId | ${(row.salaryScheduleId)!} |
| Salary Schedule Column | salaryScheduleColumn | ${(row.salaryScheduleColumn)!} |
| Salary Schedule Step | salaryScheduleStep | ${(row.salaryScheduleStep)!} |
| Rate | rate | ${(row.rate?string(",##0.00#"))!} |
| Rate Type | rateType | ${(row.rateType)!} |
| District Years | districtExperience | ${(row.districtExperience)!} |
| Building Years | buildingExperience | ${(row.buildingExperience)!} |
| Accred Dist Years | accredDistrictExperience | ${(row.accredDistrictExperience)!} |
| Military Years | militaryExperience | ${(row.militaryExperience)!} |
| Trade Years | tradeExperience | ${(row.tradeExperience)!} |
| Retire System Years | retireSystemExperience | ${(row.retireSystemExperience)!} |
| Ohio Public Years | ohioPublicExperience | ${(row.ohioPublicExperience)!} |
| Ohio Private Years | ohioPrivateExperience | ${(row.ohioPrivateExperience)!} |
Non Ohio Public Years | nonOhioPublicExperience | ${(row.nonOhioPublicExperience)!} |
| Non Ohio Private Years | nonOhioPrivateExperience | ${(row.nonOhioPrivateExperience)!} |
| Purchased Years | purchasedExperience | ${(row.purchasedExperience)!} |
| Authorized Years | authorizedExperience | ${(row.authorizedExperience)!} |
| Total Years | totalExperience | ${(row.totalExperience)!} |
| Principal Years | principalExperience | ${(row.principalExperience)!} |
| Degree Type | degreeType | ${(row.degreeType)!} |
| Degree Type Desc | degreeTypeDescription | ${(row.degreeTypeDescription)!} |
...
| Info | ||
|---|---|---|
| ||
A default salary notice form can be set. Go to System>Configuration>Salary Notice Configuration and in the Default Salary Notice Form, select the custom form from the drop down.
Click Save. When in Compensation>Salary Notice or New Contracts>Salary Notices, the salary notice selected as the default salary notice form will be the form that you see. Use the drop down to change the form, if desired. Please click here for more information on setting a Custom Salary Notice as default under Configuration/Salary Notice Configuration. |
...
Example of the Custom Salary Notice
Emailing Salary Notices
Setup
...
to Send Salary Notices
First, theEmail Notifications module must be installed. To install the module, go to System>Modules and click the + sign next to the Email Notification Services. Click the 
option to refresh the page. Once the module is installed, the Email Salary Notices button will be enabled in New Contract>Salary Notices. Also, go to System>Configuration>Email Configuration and add or verify there is a value in the 'Smtp Host.'
The next step is setting up the System>Configuration>Salary Notice Configuration.
The From Email will be the email address of the person sending the notifications. This should be an valid email that your Stmp email server will recognize.
...
Sending the Salary Notices
Districts will have the option to Email Salary Notices email salary notices directly to their employee's. Click 
to schedule a Date and time to send email notices:
To Send the scheduled Salary Notices, click on 
When scheduling the emails, the scheduled job will show under Utilities->Job Scheduler. The name will start with New Contract (or Compensation if scheduled from the compensation view). If you bring up the highlight viewer for a completed job, it will show the employees who were to receive emails and if the email was successful or employees by clicking the 
option. A pop-up box will appear that allows the delivery of the email salary notices to be scheduled. From the calendar, select a date and then enter the time to send the notices.
Then, click on 
.
Once the email salary notices have been scheduled, the job will be listed under Utilities>Job Scheduler. The name will start with EmailSalaryNotice....USER, New Contract. Once the job has a 'Status' of Completed, single clicking on the job will bring up the highlight view. The highlight view will list all employees included in that job and if the email was successfully sent or if it failed.
SSDT New Contract Payroll Accounts report
...
This report list the data from New Contract maintenance
Mid Year Contract Change
See Checklist USPS-R Mid Year Contract Change Checklist#RMidYearContractChangeChecklist
...
| Note |
|---|
The contract obligation field will reflect the amount to be earned on the new contract plus the amount already earned on the old contract plus the lump sum retro amount. The Days Since Raise field will be automatically populated, utilizing the raise date, when the Calculate button is clicked. |
...