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- From Vendor tab, select payables to post disbursements to (this option totals disbursement payables by vendor)
OR:
- From Detail tab, select payables to post disbursements to (this option totals disbursement paybles by chosen items from the PO)
- Click Post Selected
- Choose options from Post Disbursements window
- Default grouping option of 'vendor' will group all payables for the same vendor under one disbursement
- Grouping option of 'invoice' will group payables by invoice for the same vendor creating a separate disbursement for each invoice
- ✓POST (At this point funds are expended from the accounts)
- Continue to Print ** (This will take you to Transactions/Disbursements grid)
**After payables are posted (this is the point in time they are expended from your books); you can chooseto print now or print at a later time
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- Select the Payable just posted or click on the 'Show Printable' box to display all disbursements without a check number assigned to them
- Click Generate Print File
- Enter: Check # or let auto assign
- Select Sorting Options
- Checkmark 'Print Electronic Checks" if you want a check number assigned to an electronic disbursement
- Output type (XML or PDF)
- Check form if you have a custom form. Otherwise, leave the default option chosen.
- Click GENERATE (Will get a PDF of check or XML file of the check)
***Disbursement grid is a listing of all transactions that have been expended/posted to USAS, even if a check number has not been assigned/printed
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