Payables Processing

Go to Transaction/AP Invoices

Alternative way to INVOICE:

Go to Transactions/Purchase Orders

Filter Grid to find Purchase Order and Click on to invoice. You will be taken to AP Invoice

From Vendor tab, select total outstanding payables by vendor to group all payables by vendor

OR:

Click ✓Post Selected
Choose options from Post Disbursements window
- Default grouping option of 'vendor' will group all payables for the same vendor under one disbursement
- Grouping option of 'invoice' will group payables by invoice for the same vendor creating a separate disbursement for each invoice
✓POST (At this point funds are expended from the accounts)
Continue to Print ** (This will take you to a Pop Up box to post your Disbursement or you can Go to Transaction/Disbursements steps below)

**You can choose to print the disbursement now or at a later time. After payables are posted, the monies are expended from the accounts.

Select the Payable just posted or click on the 'Show Printable' box to display all disbursements without a check number assigned to them
Click Generate Print File
- Enter: Check # or let auto assign
- Select Sorting Options
- Checkmark 'Print Electronic Checks" if you want a check number assigned to an electronic disbursement
- Output type (XML or PDF)
- Check form if you have a custom form. Otherwise, leave the default option chosen.
- Click GENERATE (Will get a PDF of check or XML file of the check)

***Disbursement grid is a listing of all transactions that have been expended/posted to USAS, even if a check number has not been assigned/printed

Go to AP Invoice