Disbursement Voiding/Resequencing/Reissuing

VOIDING A CHECK

Go to Transaction/Disbursements

Find and Select the Check you want to void

Click VOID

A box will come up:

• Enter Void Date (leave blank for today's date)
• "Void Invoice Items" will be checked by default
  • Invoices will also be cancelled and the PO will be back to "new" status 
    
• If the "Void Invoice Items" is not checked,the invoice is re-displayed in PAYABLES and can be posted again.
  
• Click CONFIRM
  
• Informational Box will come up - click X to close
  
• Note:   Whether "Void Invoice Items" box is checked or unchecked, the monies will be unexpended on the account.  
  

REISSUING A CHECK

• Go to Transaction/Disbursements
• Void the old check (instructions above) 
• If you want the amount to be exactly the same do NOT check the box to "Void Invoice Items"
• Go to Transaction/Payables
• Find and Select the Invoice(s) connected to the check you just voided
• Click POST SELECTED
• Box will come up - Click POST (Money expended again at this point)
• Click CONTINUE TO PRINT to print right now - will take you to TRANSACTION/DISBURSEMENTS
• Find and Select your disbursement
• Click GENERATE PRINT FILE

RESEQUENCING CHECKS

• Go to Transaction/Disbursements
• Click on the RESEQUENCE
  • Only Outstanding Checks can be Resequenced
• Enter Original Start and End Numbers (to change just one check, the start and end number will be the same)
• Enter New Starting Check Number
• Click Validate
• Click POST; An informational box will come up 
• X to close box