Account Creation and Modification

Cash Account  

  • Go to Core/ Accounts

  • Click on Cash tab

  • Click on +CREATE

  • ENTER

    • Fund and SCC for the new account 

    • Description (if you leave blank system will auto assign AOS description)

    • Fund Type (If you leave blank the system will auto populate)

    • Note: unused custom fields can be removed

    • Click on SAVE

Expenditure Account 

  • Go to Core/ Accounts

  • Click on Expenditure tab

  • Click on +CREATE

  • ENTER

    • FUND, FUNC, OBJ, SCC, SUBJECT, OPU, IL and JOB for the new account

    • Description (if you leave blank system will auto assign AOS description)

    • Start date for new expenditure account

    • Click on SAVE.  Click on X to close work screen

    • NOTE: If the Cash or Appropriation account does not exist, they will be automatically created

Revenue Account  

  • Go to Core/ Accounts

  • Click on Revenue tab

  • Click on +CREATE

  • ENTER

    • FUND, RECEIPT, SCC, SUBJECT and OPU for the new account

    • Description (if you leave blank system will auto assign AOS description)

    • Start date for new revenue account

    • Click on SAVE.  Click on X to close the work screen

Edit Accounts

  • Go to Core/Account

  • Click on the appropriate tab (Cash, Appropriation, Expense, or Revenue)

  • Filter to find the account you want to edit by using the filter boxes on the grid



  • Click the   on the grid to the left of the Account you want to edit

  • Enter/modify any details as desired

    • Description

    • Active if checked

    • Include in General if checked

    • Requires budgeting if checked

    • X Ref code (if applicable)

    • Start or stop dates

    • Include Certificate if account is to be included in certificate reporting

    • Click on SAVE.  Click on the X to close the work screen

 

 

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