Transaction menu contains the entity's daily functions for expenditure and receipt processing.
The Transaction menu includes the following program options (you can click on a link below to take you to that chapter).
Distributions/Error Corrections
A crosswalk of the Transaction menu options and their Classic counterparts is available below. For a printable version of the crosswalk, click hereclick here. The Transaction menu includes the following program options (you can click on a link below to take you to that chapter).
| USAS-R Transaction Options | USAS Classic Programs | Definition |
|---|---|---|
| Account Ledger Query | Similar EIEIO/OINQ or USASWEB query | Query only grid allowing you to filter existing transactions under the TRANSACTIONS menu. You can query on POs, invoices, disbursements, receipts, refunds, transfers and distributions. |
| AP Invoices (Legacy) | USASWEB's AP Invoice | Creating an invoice to prepare the PO for payment. |
| Disbursements | CKPROC CHKSEQ VOIDCK RCNCLE/AUTOREC | Users have the ability to create Disbursements through the Payables interface. Check number are assigned via Disbursements grid. Resequence checks, voiding checks, manually reconciling as well as auto-reconciling checks are done via the Disbursements grid as well. |
| Distributions/Error Corrections | ACTMOD's Expense/Supplies Distribution | Allows user to re-distribute expenditures if the expenditures are charged to more accounts than the purchase order was originally issued for or to correct an error in a previous expense. |
| Payables | INVLST/CKPROC | As invoice items are filled via AP Invoice they will appear as a "payable" under the Payables query. Users have the ability to create Disbursements through the Payables interface. |
| Pending Transactions | AUTOPOST | A pending transaction is a transaction that is currently sitting out there from a different system/software waiting to be posted to USAS. For example a payroll file from USPS-R. |
| Purchase Orders | USASWEB's Purchase Order option USASCN's POSCN option | A purchase order is a document authorizing a seller to deliver goods, with payment to be made at a later date. Monies are encumbered when a purchase order is created. |
| Receipts | USASWEB's Receipt option | A receipt is the process of posting monies received by the district. A reduction of expenditure is the process of reducing an already posted expenditure. |
| Refunds |
| USASWEB's Refund option | A refund is the process of returning money previously receipted into the system. The refund module has the option of creating a refund check to a specified vendor. | |
| Requisitions | USASWEB's Requisition option USASCN's REQSCN option | A requisition is a formal document requesting goods or services that may be converted to a purchase order once it has been approved by the appropriate parties. |
| /wiki/spaces/usasrdoc/pages/3572924 | USASWEB's Requisition option | A requisition is a formal document requesting goods or services that may be converted to a purchase order once it has been approved by the appropriate parties. |
| ACTMOD's Fund-to-Fund Transfer/ Advance | Transfers/Advances is used to transfer money from one fund account to another or cash advances between funds. A transfer is considered a permanent movement of money, whereas an advance is expected to be repaid back to the originating fund. |