Page Comparison

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• Go to Transactions/Refunds (Legacy)
• Click on +Create
• Enter Details:
• The print option allows a copy of the refund to be printed, not the actual check 
• Go to Transactions/Dispursments
  • Receipt Refund # (System will auto assign if left bankblank)
  • Date (System will auto assign if left bankblank)
  • Create a check (Choose YES or NO from drop down menu)
    
  • Vendor # If YES you must enter a vendor #
    
  • Refunded to
    
  • DescriptionRefunded to
    
  • Description
    
  • If a Refund Check is needed: Checkmark 'Create check'
    
    • Enter Check Date (system will auto assign if left blank)
    • Enter the vendor
  • Click on the + to enter line item details:
    
    • Amount
      
    • Description
    
    
  • Account (Same option here, as in classic, to search, create, view, and clear)
    
• Click POST
  

You can cancel the item before posting.

After posting an acknowledgement of successful posting will appear :

There is then the options to Create, Modify, Clone, Reverse, and Print

Issue Check for Refund if one needs issued

• • • 
      
    • Account
      
• Click on Save to post the refund (and possible disbursement) to the system. 
• To assign a check number to the refund disbursement, go to Transactions/Disbursements
• Query grid for Refund to issue check fornumber to
• Click on the check box at the beginning of the row for the refund
• Click Generate Print File
• Enter Details: Check # or let auto assign
• Choose output type
• Choose check form
• Click Generate
  

Edit a Refund

NOTE: Refunds with an associated check cannot be reversed

Existing refunds from an open posting period may be modified.  Only fields that are allowed to be edited will be displayed.

• Go to Transactions/Refunds
• Query for Enter filters in grid row to find the refund to be edited*edit
• Click the refund number in the query results
  
• Click MODIFY
  
  • Only refund number, date, and Auditor description and Item description can be modified. 
  • Otherwise, refunds with checks must be voided in Disbursements. Refunds w/o checks can be edited using the REVERSE option.
    
• Click VALIDATE
  
• Click POST
  
• on Image Added to edit the refund.
• Modify current info or click on + to add additional items
• Click SAVE

Clone a Refund

• Go to Transactions/Refunds
• Enter filters in grid row to find the refund to clone
• Query for the refund to be cloned
  Click on the refund number in the query results
  
• Click CLONE
  
• Enter necessary information:
  
  • Refund Number
    
  • Date (System will auto assign if left blank)
    
  • Any additional changes necessary
    
• Click VALIDATE
  
• Click POST
  

Reverse a Refund (Legacy)

Refunds with an associated check cannot be reversed

• Go to Transactions/Refunds (Legacy)
  
• Query for the Refund to be reversed*
  
• Click on the Refund number in the query results
  
• Click REVERSE
  
• Enter necessary information:
  
  • New Refund number (System will auto assign if left bank)
    
  • Date (System will auto assign if left bank)
    
  • Any additional changes necessary
    
• Click VALIDATE
  
• Click POST
  

...

• Click SAVE