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The Account Payable Report field defaults to June 30 of the last fiscal year closed. You have the option of overriding the default date. This date, along with the received date entered in AP Invoice, and the payment date are then used in determining what items items will be reported as payable amounts. Only items that have a received date prior to the date entered and a paid date after the date entered, or have not yet been paid, will be reported as payable amounts. Only . For example when determining payable amounts as of the end of a fiscal year, the "Date" would be set to June 30, XXXX. The report would then display any items that have been invoiced with a received date prior to the date entered and a June 30 but have not yet been paid or the paid date is after the date entered, or have not yet been paid, will be reported. For example when determining payable amounts as of the June 30.

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• Date: defaults to June 30 of the last fiscal year closed.
• Flag items as not encumbered as of this date?: If running the report for outstanding purchase orders after the end of a fiscal year

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• Date: defaults to June 30 of the last fiscal year closed.
• Flag items as not encumbered as of this date?: If running the report for outstanding purchase orders after the end of a fiscal year and the report should show the actual amount which was encumbered as of June 30th then this should be left checked. Otherwise, uncheck this option. 
• Include invoice date in selection?: Leaving this unchecked will cause the report to select items with received dates prior or equal to the user specified date. Checking this option will cause the report to select items with both received and invoice dates prior to the user specified date. 
• Sort Options
• Subtotal Options
• Format: Select format for output report. Defaults to PDF.
• Generate Report: Generates a current version of the report.

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The Account Status Report combines both budget and revenue activity on a single report. The report shows receipt, expenditure, purchase order, and invoice information.

The default date range is the current posting period.  The report can be run to include any posting period in the fiscal year ; however, the posting period(s) included in the date range must be created under Core. The Start/End Date fields currently select transactions by posting period so if a date within a period is selected then all transactions related to that posting period will be included on the report. 

By default all accounts are selected but the user can narrow down accounts by utilizing the account dimensions listed. The account status report is sorted by full account, activity and subtotaled only by activity. It does not include accounts without transactions.

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• and the report should show the actual amount which was encumbered as of June 30th then this should be left checked. Otherwise, uncheck this option. 
• Include invoice date in selection?: Leaving this unchecked will cause the report to select items with received dates prior or equal to the user specified date. Checking this option will cause the report to select items with both received and invoice dates prior to the user specified date. 
• Sort Options
• Subtotal Options
• Format: Select format for output report. Defaults to PDF.
• Generate Report: Generates a current version of the report.

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Account Status

The Account Status Report combines both budget and revenue activity on a single report. The report shows receipt, expenditure, purchase order, and invoice information.

The default date range is the current posting period.  The report can be run to include any posting period in the fiscal year ; however, the posting period(s) included in the date range must be created under Core. The Start/End Date fields currently select transactions by posting period so if a date within a period is selected then all transactions related to that posting period will be included on the report. 

By default all accounts are selected but the user can narrow down accounts by utilizing the account dimensions listed. The account status report is sorted by full account, activity and subtotaled only by activity. It does not include accounts without transactions.

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Image Added This account status report is slightly different from the Legacy ACCSTS report as it does not include account status or cash position blocks.

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Audit Report

A report showing additions, deletions and modifications to transactions with the ability to sort by username and date as well as to use control and page breaks.

Classic Comparison: AUDITS

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• Save and Recall: Can be used to save report parameters and recall options later
• Start/Stop dates: Required to select dates for output report.  
• Select Operation:  Select transaction operation(s) to be included on report 
  • Create - Will show transactions that have been created.
  • Update - Will show transactions that have been modified.
  • Delete - Will show transactions that have been deleted.
• Select Objects:  Currently PurchaseOrder and Invoice are the only classes available to select.  Leave blank to select all Objects.
  • PurchaseOrder will include revision details for PurchaseOrder, PurchaseOrderItem and PurchaseOrderCharge
  • Invoice will include revision details for Invoice, InvoicePOItem, and Source
• Select Specific Users:  Select specific user or leave blank to select all users 
• Format: Select format for output report. Defaults to PDF but Comma Separated Values format is available.

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Budget Summary Report

Summary report for one, several, or all of the budget accounts. It includes the expendable amount, actual expenditures, current encumbrances, unencumbered balance, and percentage expended/encumbered.

Classic Comparison: BUDSUM

• Save and Recall: Can be used to save report parameters and recall options later
• Format: Select format for output report. Defaults to PDF.
• Include Cash Account(s): Filter to only include transactions charged to a specific Cash Account(s) 
• Include Full Account Code(s): Filter to only include transactions charged to a specific detail Account Code(s) 
• Exclude Full Account Code(s): Filter to exclude transactions charged to a specific detail Account Code(s) 
• Include other Account Code Parameters: Filters to only include transactions charged to accounts meeting the entered parameters. Wildcards cannot be utilized in these fields. For more complex sort options, an account filter can be used
• Filter: Select an account filter to include only transactions meeting those account parameters on the report
• Total As of Period: The period specified will be used to determine the period the totals will be calculated for.
• Show Report Options: This option will include a cover page showing options chosen for generating the report
• Summary Report: Produces a report containing only the header, footer, subtotal, and total information.
• Include only Active accounts?: Check to include only active accounts; leave unchecked to include both active and inactive
• Exclude Accounts with zero amounts?: Check to include only accounts where all relevant MTD, YTD, and FYTD amounts are zero; leave unchecked to include all accounts.

In addition to the standard Report Parameter selection, this report also includes the ability to update the Sort Options. For more information on how to use these options, see the Reports Manager section for the Dynamic Sort - Sort Options. 

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Snapshot of the report:

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Financial Detail Report

Detailed report of the transactions that make up the amounts in the cash accounts.  The report includes both receipt and expenditure data.   Allow users to enter a date range to generate the report. 

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• Save and Recall: Can be used to save report parameters and recall options later

• Start & End Date: Required fields. Will determine the date range for transactions included on the report. 

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Snapshot of the report with Initial Cash Balance:

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Financial Summary by Fund Report

A summarized financial report using one print line for each cash balance record, sorted by Fund. This report contains the general fund accounts listed by function or object and the remaining accounts are listed by fund totals only. Displays Fund, Function, Description, Appropriation, Expended, % Expended, Encumbered, Balance. The July 1 Cash Balance, Total MTD receipts and Current Cash Balance (all funds) are displayed at the end of the report.

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• Categorize Fund by: This option applies specifically to the General fund accounts. The General fund can be summarized by either Function or Object codes.
• Exclude Zero Amount Accounts: This option will exclude accounts where amounts in all columns would be zero.
• Show Report Options:This option will include a cover page showing options chosen for generating the report.
• Format: Select format for output report. Defaults to PDF.
• Submit: Generate Report

Snapshot Categorized by Function:

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Snapshot Categorized by Object:

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Purchase Order Detail Report

Detailed purchase order report containing information on individual purchase order items

• Save and Recall: Can be used to save report parameters and recall options later

• Invoiceable: If True is selected, only Purchase Orders with a current Invoiceable status will be selected. If False is selected, only Purchase orders that are Not Invoiceable will be selected. Leave blank to include all Purchase Orders.
• Amended: If True is selected, only Purchase Orders that have been Amended will be selected. If False is selected, only Purchase orders that have not been Amended will be selected. Leave blank to include all Purchase Orders.
• Starting/Ending Purchase Order #: Will determine the transaction number range for transactions included on the report.
• Transaction Start & End Date: Will determine the date range for transactions included on the report. 
• Created Start & End Date: Will determine the created date range for transactions included on the report.
• Vendor #(s): Enter a Vendor number or multiple Vendor numbers separated by a comma to select only Purchase Orders for a specific Vendor(s).
• Full Account Code(s): Filter to only include transactions charged to a specific detail Account Code(s)
• Filter: Select an account filter to include only transactions meeting those account parameters on the report
• Format: Select format for output report. Defaults to PDF.
• Show Report Options: This option will include a cover page showing options chosen for generating the report
• Summary Report: Produces a report containing only the header, footer, subtotal, and total information.

In addition to the standard Report Parameter selection, this report also includes the ability to update the Sort Options. For more information on how to use these options, see the Reports Manager section for the Dynamic Sort - Sort Options. 

Snapshot of report:

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Vendor New Hire

The Vendor New Hire program allows for reporting of independent contractors to the Ohio New Hire reporting center.  Requirements and specifications can be found here: https://newhire-reporting.com/OH-Newhire/default.aspx.  The program will create a report listing all vendors with payments of at least $2,500.00 for the calendar year based off the reported date entered.  Vendors must have the "Report Status" field set to 'reportable' under the 'New Hire' section of the vendor record in order for the Vendor New Hire report to include them.  Other Vendor fields that may be filled in include:

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