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A disbursement is payment to a vendor for goods or services provided to the district. Disbursement types include physical checks, ACH transactions, and other electronic postings based on the “default payment type” from the vendor.  All disbursements regardless of type are numbered automatically with a disbursement number (Reference Number). When a disbursement is posted, the purchase order is no longer “filled” and has an updated status of “paid”.

Users have the ability to create Disbursements through the Payables interface.

Create Disbursements

Please refer to the Payables chapter for more information on creating disbursements.

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1. From the Transaction menu select "Disbursements"
2. Click on 
3. Enter in Original Start/End Numbers and the new starting number.
   Image Removed The * represents a required field.
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4. Check the 'void old checks' if you want the old checks to be at a voided status on the system
5. Click on to ensure there is not an overlay in disbursement/s numbering,
6. Click on to make the changes,  click on  to leave disbursement numbers as is and return to the grid.

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