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Table of Contents

This section details the federal program monies the district has received during the fiscal year. 

Note

The Federal Assistance Summary information must be entered prior to creating the Federal Assistance Detail information in order to link them together.

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  1. From the Periodic menu select 'Federal Assistance Detail.'
  2. Click on .
    1. Enter in the required information for the detail record. 
      • Select the Federal Assistance Summary's fiscal year to be reported by using the dropdown. 
      • Line number will auto increment once the Federal Assistance Summary's fiscal year is selected.
      • Enter the appropriate CFDA number.
      • Enter the Grant Title or Record Description for the federal record.
      • Enter the cash account associated with this record. 
      • Federal contributions received and expended during the fiscal year will populate when the cash account is chosen.  Please see the note below for the exception with non-500 fund accounts in order for these to populate.   
  3. Click on   to create the record, click on to not post and return to the grid.
Tip

If creating multiple Federal Assistance Detail records, use the Image Modifiedoption prior to clicking Image Modified to leave the window open for the creation of another Federal Assistance Detail record.  If Image Modifiedis checked before clicking Image Modified, it will close you out of the Federal Assistance Detail window.


Info

For any Cash Account that is not in the 500's (i.e. 006-0000), the FYTD revenues/expenditures will not automatically populate when entering the Cash Account; however, an Account Filter can be created and once the Cash Account and Filter are selected, the received/expended amounts will populate.  The user can also manually enter the expended and received totals.  

For any Cash Account in the 500's FYTD revenues/expenditures (minus amounts associated with Transfer or Advance accounts) will automatically populate based on the current posting period. NOTE:  If there are changes to the FYTD revenues/expenditures after the Federal Assistance Detail record is created, it will need to be edited in order to update the figures.  You can do this by clicking off the selected Cash Account and reselecting the Cash Account.  


Info
titleCFDA number & Grant Title

To assist with entering the CFDA number and Grant Title, USAS-R includes a tool tip when you hover over the name of these fields. The tool tip cannot contain a clickable link, but it does include the URL to help direct users to the appropriate location. A clickable version of the URL can also be found below.

Tool Tip:

URL: https://sam.gov/content/assistance-listings  

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The Federal Assistance Detail grid allows the user to search for any detail record by clicking in the filter row in the grid columns and entering in the desired information.   Click on  to generate a report based on your filtered data. A report may be generated by running the Federal Detail Assistance report under the Report Manager grid. Click on any row of the search results to see a summary view of the record.   Click on to see the full details on each building profile.    The Advanced Search can be utilized by clicking on the  in the upper right side of the grid.

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