Please click here to view a short video on how to create a disbursement and assign a check number.
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Users have the ability to create Disbursements through the Payables interface. A payable is an unpaid invoice. As invoice items are filled via AP Invoice they will appear as a "payable" under the Payables query. By default, all invoices that are currently filled will appear in the query results. The user may use the grid options to search for specific payables, if desired. The grid results are displayed in two different formats.
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The Grouping Option lets the user decide if the checks should be grouped either by Vendor (how CKPROC currently works), or by Invoice. Grouping by Invoice will allow districts to get a separate check per invoice number without multiple runs as is currently necessary in classic USAS.
Disbursements with a negative amount will not be allowed and will cause an error to be generated during the posting process.