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Users have the ability to create Disbursements through the Payables interface. A payable is an unpaid invoice. As invoice items are filled via AP Invoice they will appear as a "payable" under the Payables query. By default, all invoices that are currently filled will appear in the query results. The user may use the grid options to search for specific payables, if desired. The grid results are displayed in two different formats.
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- From the Transaction menu select "Payables"
- Choose the Detail or Vendor format
- Search for the payable/s to be paid and click in the
beside the desired payable/s
- the check box in the column header row can be checked to select ALL payables
- Click on
- Choose options from Post Disbursements window:
- Disbursement date
- Grouping Options
- Default grouping option of 'Vendor' will group all payables for the same vendor under one disbursement.
- Grouping option of 'Invoice' will group payables by invoice for the same vendor creating a separate disbursement for each invoice.
- Bank account
6. Click on 
to create the disbursement (expending the money), click on 
to return the paybles grid.
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8. If the user clicked on 
they will be taken to the Disbursement interface where they can now print the physical checks. By using this option, the disbursement grid by default will show all printable disbursements.
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The Payables grid allows the user to search for existing account filters by clicking in the filter row in the grid columns and entering in the desired information. Click on any row of the search results to see a summary view of the record. The Advanced Search can be utilized by clicking on the in the upper right side of the grid.
More Information
Disbursements will be created as a check, electronic disbursement, or ACH based on the "defaultPaymentType" from the vendor (actual creation of the ACH file is not yet available). All disbursements regardless of type are numbered automatically with a disbursement number (Reference Number). The starting check number field is assigning the physical check number for actual checks, i.e., non-electronic and non-ACH. If the starting check number is left blank, the check number will be auto-assigned based on the current highest check number.
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