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A disbursement is payment to a vendor for goods or services provided to the district. Disbursement types include physical checks, ACH transactions, and other electronic postings based on the “default payment type” from the vendor.  All disbursements regardless of type are numbered automatically with a disbursement number (Reference Number). When a disbursement is posted, the purchase order is no longer “filled” and has an updated status of “paid”.

Users have the ability to create Disbursements through the Payables interface.

Create Disbursements

Please refer to the Payables chapter for more information on creating disbursements.

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1. From the Transaction menu select "Disbursements"
2. Search for disbursements and click in the beside the desired disbursements
3. Click on Enter
4. in Reconcile Date
   Image RemovedUse the current date that is automatically populated or enter a desired reconcile date. 
   Image Added
5. Click on to change the disbursement/s status from outstanding to reconciled,   click on  to leave the disbursement/s at an outstanding status and return to the grid

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