...

A disbursement is payment to a vendor for goods or services provided to the district. Disbursement types include physical checks, ACH transactions, and other electronic postings based on the “default payment type” from the vendor.  All disbursements regardless of type are numbered automatically with a disbursement number (Reference Number). When a disbursement is posted, the purchase order is no longer “filled” and has an updated status of “paid”.

Users have the ability to create Disbursements through the Payables interface.

Create Disbursements

Please refer to the Payables chapter for more information on creating disbursements.

...

• • the amount is incorrect
  • the invoiced items were not to have been paid
  • it was issued to the wrong vendor
  • it was issued against the wrong bank
  • the physical check form was ruined or lost

Disbursements may not be voided if they are at a reconciled status or from a prior fiscal year. 

1. From the Transaction menu select "Disbursements"
2. Search for disbursements and click in the beside the desired disbursements
3. Click on
4. Enter in Void Date. By ; must be in an open posting period and not earlier than the disbursement date.  By default the 'void invoice items' is checked. If desired the user may uncheck the box if the invoice items should NOT be voided as well
   
5. Click on to void the disbursement/s, click on  to NOT void the disbursement and return to the grid.

...

1. From the Transaction menu select "Disbursements"
2. Search for disbursements and click in the beside the desired disbursements
3. Click on 
4. The disbursement/s are not now back at an outstanding status and the reconciled dated is cleared

...