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A disbursement is payment to a vendor for goods or services provided to the district. Disbursement types include physical checks, ACH transactions, and other electronic postings based on the “default payment type” from the vendor.  All disbursements regardless of type are numbered automatically with a disbursement number (Reference Number). When a disbursement is posted, the purchase order is no longer “filled” and has an updated status of “paid”.

Users have the ability to create Disbursements through the Payables interface.

Create Disbursements

Please refer to the Payables chapter for more information on creating disbursements.

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1. From the Transaction menu select "Disbursements"
2. Search for disbursements
   1. To search for printable disbursements click in the printable filter row and type in true
3.  Click in the beside the desired disbursement/s
4. Click on
5. Select the output type and starting check number
   
   1. If a starting check number is not entered it will auto assign using the highest number on file
6. Click on
7. The user will then have a pop-up with the checks in the desired output type that can be uploaded into a third party printing software if needed.

More Information

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Disbursement configuration details may be changed under the Module Configuration option under the Admin menu.

1. From the Admin menu select 'Module Configuration'
2. Click on Image Addedbeside the Disbursement Configuration in the grid
3. Make any desired changes
   1. 1. Image Added
4. Click on Image Added to save the changes, click on Image Addedto leave as it was.