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Leave Calendars allows users to view leave requests in a calendar view format. You will be able to view your existing leave requests and other staff’s leave requests depending on the role(s) that have been assigned to your user account. The various leave requests workflow status is denoted by a specific color:
Leave requests shaded blue signify they are initiated or in progress (aka outstanding)
Leave types shaded green signify they are (fully) approved
Leave types shaded red signify they are cancelled
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The following calendar-related roles will allow users to view staff leave requests based on:
Leave Calendar by Building
Roles required:
Displays all district leave requests for the same building IRN Role: Leave Calendar by Building
This role will display ‘District Leave Calendar’ under the ‘Leave Calendars’ menu. The calendar will currently be blank.
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In order to display staff leave requests on the district calendar, click ‘Filters’ on the calendar. It will include all available building codes based on your position(s)
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and job status for each of those positions. For example, if your district is configured to include both active and inactive job status on positions in ESS, and you have both active and inactive positions for building codes 100, 300 and 510, those will be the only building codes displayed that you can filter on.
The available job statuses are configured under System>Configuration>Job Status Configuration.
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Once you select the desired building code(s), click ‘Apply Filters’ and it will display all staff leave requests on the district calendar for employees who have active or inactive positions containing the filtered building code.
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Example: Building Principal and/or Secretary needs ability to see display all staff leave requests for their building.
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Leave Calendar by Department Code
Roles Required:
Displays all district leave requests for the same department code your position(s) is assigned to in USPS>Position record. Role: Leave Calendar by Department Code
Example: Food Service Director needs ability to see all cafeteria staff leave requests
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Leave Calendar by District Building
Roles Required:
Displays all district leave requests for the same building codes specified in your position(s) in USPS>Position record.
Example:
Leave Calendar by Pay Group
Roles Required:
Displays all district leave requests for the same pay group your position(s) is assigned to in USPS>Position record.
Example: Maintenance Director needs ability to see all custodial staff leave requests.
Leave Calendar for District Staff
Roles Required:
Displays the ‘District Leave Calendar’ under Leave Calendar in order to see all district staff’s leave requests.
Example: Superintendent needs ability to view all staff’s leave requests.
NOTE:: The ability to filter on specific area may differ based on the user’s additional roles (i.e. District Manager, Leave Manager, etc).
NOTE: Should only include positions based on the job statuses selected under System>Configuration>Job Status Configuration (i.e. active, inactive, etc) ESS-865