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Listed below is an overview of the ESS menu options available to a user based on their role(s) with hyperlinks to the specific chapter or area in the ESS user guide that explains the option in more detail.
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User Role
ESS Demo for user with User role 📹 Video Demonstration
Listed below are the menu options available for a user with User role
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Full access to all menu options of ESS. NOTE: Careful consideration should be given when granting admin role to a district user.
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Additional access to the Announcement Manager menu option which includes the ability to create/post announcements that will appear on the Home screen.
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Leave Manager Role
Listed below are the additional menu options available for a user with the Leave Manager role:
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Access to the following Users menu options:
Groups: Users within the ESS system who are responsible for approving and/or receiving notification of a leave request.
Group Chains: defines the leave approval workflow by linking selected (approver) Groups with specified employees, groups, departments, etc. that are included in the workflow.
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Leave Calendar Roles
Listed below are the available Leave Calendar roles. All leave calendar roles will display the additional ‘District Leave Calendar’ option under the Leave Calendars menu.
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Listed below are the additional menu options available for a user with the Leave Supervisor for Staff role. NOTE: This role does not provide the ability to approve leave… user must have the Leave Request Approver role to approve leave.
Access to the following Leave Requests options
View Supervised Leave: Allows supervisors ability to view their staff’s detailed leave request information
Supervised Leave Analysis: Provides leave information balances as well as leave request details for a supervisor’s staff.
Elevated Create Leave Requests: Allows user to create a leave request for ESS users they supervise.
Access to Leave Calendars>Supervisor Leave Calendar: Allows supervisors the ability to view all initiated, approved and exported leave requests for their staff.
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Substitute Coordinator: ability to enter substitute information on any submitted leave request where substitute needed is selected.
Substitute Coordinator - Read only: ability to view (only) any submitted leave request where substitute needed is selected.
NOTE: The following roles are currently not in use: ESS-990
Substitute Coordinator by Building
Substitute Coordinator by Building - Read only
Substitute Coordinator by Department Code
Substitute Coordinator by Pay Group
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