For users with the appropriate OEDS access, there will be a Claim Student option from the SCM drop down menu of the navigation bar. All attempts to claim a student are recorded in detail and sent to ODE for monitoring purposes. District personnel that abort or cancel prior claims repeatedly will face consequences.
...
In addition, the school year to be enrolled is also required. From January 1 thru June 30 the district may enroll a student in the current school year or the upcoming school year. July 1 thru December 30, the school year prompt will appear but the only option available is the current school year.
| Tip | ||
|---|---|---|
| ||
Exclude any suffix when entering the First/Last name, ie. Jr, III. Including a suffix will more than likely prevent the search from finding a match. |
Any additional information known about the student should be entered to aid in the matching process.
- Middle name/initial
- District attended previously and the school year attended
- State student identification (SSID)
...
A progress bar will appear on each page as the user progresses thru the matching and claiming process. 
Begin Matching Process
From the initial entry screen the user will be required to enter the fields marked with the red asterisk to the right of the label. If additional information about the student is known, it is recommended that be entered on the initial entry screen as well.
...
If the system is unable to determine a single match based on the information entered on the initial screen, the user will be taken to a second prompting screen asking for additional details about the student. The information prompted for will depend upon the values entered on the initial entry screen.
The sample screen above reflects what the additional information screen will look like if the user entered only the required information on the initial entry screen. If the user enters the Middle Name/Initial on the initial screen, but the system was still unable to determine a single match, that field will not appear on the additional information screen.
...
Selecting Enroll Student will cause the enrollment records for the student to be created. A confirmation popup will appear requiring the user to confirm they wish to continue with the enrollment.
Exit Claim will end the claiming process and return the user to initial Student Claim entry screen.
...
- No match was found using the information provided
- System was unable to determine a single match based on all the information provided (multiple students matched)
- For the student that matched, the state student identification (SSID) is not active
- The student that matched is currently or was previously enrolled at the claiming district for that claiming year
Start New Search will take the user to the initial entry screen to start a new claim.
...