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The Manual check option is used to enter in Payroll, Payee and Other Checks. Employee payroll checks cannot be processed through this program.

Listed below are a few examples of situations where the Manual option could be used.

To move interest from the payroll account to another account, possibly a USAS account
Closed Bank account - Bank sent partial money back from a closed Direct Deposit account. Can either write a Check to the employee or back to the Payee (Bank).

Manual Payments

The Manual Payments option can be use to Create, Void and Un-void Payroll and Payee checks and Electronic Transfers:

The Manual Check Type options are:

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Enter the Employee or select from the dropdown box. This is a required field.
Select the Bank Account to be used from the drop down box.
A Check Number can be entered or leave blank for the next available check number will be used.
Enter in a Date for the Manual Payment.
Enter in the Amount of the Manual Payment. This is a required field.
A brief description can be entered in the Memo Line field.
Select Save to create the check or click on Cancel to Exit and not save

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To Print the check, please go the Manual Payment Checks option of this chapter.

Payee Check

Field Definitions

Enter in the Payee or select from the dropdown box. This is a required field.
Select the Payroll Item Configuration and move it to the right hand box by using the .
Select the Bank Account to be used from the drop down box.
A Check Number can be entered or leave blank for the next available check number will be used.
Enter in a Date for the Manual Payment.
Enter in the Amount of the Manual Payment. This is a required field.
A brief description can be entered in the Memo Line field.
Select Save to create the check or click on Cancel to Exit and not save

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To print this check, please go to the Manual Payment Checks option of this chapter.

Field Definitions

Enter a Name of the Payment. This is a required field
A Second Name on Payment can be entered
Enter a Street 1 or Street 2 address
Enter the City of the payment
Enter the State of the payment
Enter the Postal Code of the payment
If it is a Foreign Address, select the box
Enter a Province or Country
Select the Bank Account from the drop down box
Enter a Check Number or leave blank for the next available check number to be used
Enter in a Date for the Manual Payment.
Enter in the Amount of the Manual Payment. This is a required field.
A brief description can be entered in the Memo Line field.
Select Save to create the check or click on Cancel to Exit and not save

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To print this check, please go to the Manual Payment Checks option of this chapter.

Under the Manual Payment Checks option, you can Re-issue, Print Checks and Resequence the Manual Payments that were created:

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To Void & Re-issue a check, select the check or checks and click on Re-issue:

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Select the Bank Account from the drop down box

New Check Number - Leave blank to take the next highest check number available for the selected bank account

Leave blank for current date to be used or enter a Reissue Date

Select Check to be Printed

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Select the Output Format to be used for printing:

XML (Export)
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- The File Name is Checks.xml
- Click on Image Added or Image Added to exit without processing the payment

PDF (Print)
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- The File Name is Checks.pdf
- Select the Form to be used for printing but using the drop down box
- Click on Image Addedor Image Added to exit without processing the payment