The Manual check option is used to enter in Payroll, Payee and Other Checks.  Employee payroll checks cannot be processed through this program.

Listed below are a few examples of situations where the Manual option could be used.

• To move interest from the payroll account to another account, possibly a USAS account
• Closed Bank account - Bank sent partial money back from a closed Direct Deposit account. Can either write a Check to the employee or back to the Payee (Bank).

Manual Payments

The Manual Payments option can be use to Create, Void and Un-void Payroll and Payee checks:

The Manual Check Type options are:

• Employee Check
• Payee Check
• Other Check 

Employee Check

Field Definitions

For the Employee Check option:

• Enter the Employee or select from the dropdown box.  This is a required field.
• Select the Bank Account to be used from the drop down box.
• A Check Number can be entered or leave blank for the next available check number will be used.
• Enter in a Date for the Manual Payment.
• Enter in the Amount of the Manual Payment.  This is a required field.
• A brief description can be entered in the Memo Line field.
• Select Save to create the check or click on Cancel to Exit and not save

To Print the check, please go the Manual Payment Checks option of this chapter.

Payee Check

Field Definitions

• Enter in the Payee or select from the dropdown box.  This is a required field.
• Select the Payroll Item Configuration and move it to the right hand box by using the .
• Select the Bank Account to be used from the drop down box.
• A Check Number can be entered or leave blank for the next available check number will be used.
• Enter in a Date for the Manual Payment.
• Enter in the Amount of the Manual Payment.  This is a required field.
• A brief description can be entered in the Memo Line field.
• Select Save to create the check or click on Cancel to Exit and not save
  
  

To print this check, please go to the Manual Payment Checks option of this chapter.

Other Check

Field Definitions

• Enter a Name of the Payment. This is a required field
• A Second Name on Payment can be entered 
• Enter a Street 1 or Street 2 address
• Enter the City of the payment
• Enter the State of the payment
• Enter the Postal Code of the payment
• If it is a Foreign Address, select the  box
• Enter a Province or Country 
• Select the Bank Account from the drop down box
• Enter a Check Number or leave blank for the next available check number to be used 
• Enter in a Date for the Manual Payment.
• Enter in the Amount of the Manual Payment.  This is a required field.
• A brief description can be entered in the Memo Line field.
  
• Select Save to create the check or click on Cancel to Exit and not save
  
  

To print this check, please go to the Manual Payment Checks option of this chapter.

Manual Payment Checks

Under the Manual Payment Checks option, you can Re-issue, Print Checks and Resequence the Manual Payments that were created:

Re-issue

To Void & Re-issue a check, select the check or checks and click on Re-issue:

Select the Bank Account from the drop down box

New Check Number - Leave blank to take the next highest check number available for the selected bank account

Leave blank for current date to be used or enter a Reissue Date

Print Checks

Select Check to be Printed

Select the Output Format to be used for printing:

• XML (Export)
  
  
  • The File Name is Checks.xml
  • Click on  or  to exit without processing the payment

• PDF (Print)
  
  
  • The File Name is Checks.pdf
  • Select the Form to be used for printing but using the drop down box
    
  • Click on or  to exit without processing the payment

Resequence

Select check(s) to be Resequenced

Select the Bank Account from the drop down box

Enter in the Original Start Number

Enter in the Original End Number

Enter in the New Start Number for the resequence check(s)

Check to void the old checks during the resequence process

Enter in a Void Date (Void date has to be after the check transaction date, the day the check was created)

Click on

Validate

Once validated, run Resequence Checks again and enter in same data and click on  or  to exit without saving:

Post

Error/Warning messages

Error - Creating Manual Payment failed.  Errors:  Duplicate check number already posted, ensure check number is unique