For users with Sub Coordinator, District Manager or Admin role, you have the ability 📹 Sub Coordinator Role Video Demonstration
Ability to view and edit outstanding leave requests that have been marked with ‘Substitute Needed’ for the purpose of entering substitute information. For more more information on how to require ‘substitute needed’ on specific leave types, please refer to System>Configuration>Leave Type Configuration.
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Role: For users with Sub Coordinator, District Manager or Admin role,
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The grid is automatically refreshed every 5 minutes in order to keep it up-to-date with outstanding leave requests that have been marked with ‘Substitute Needed’. You may use the more 
button to add or remove columns from the grid.
view leave request.
edit an existing leave request in order to enter substitute information (substitute comments, substitute first name, substitute last name, and substitute phone number) and checkmark ‘Substitute Scheduled. Click 'Save’. Leave requests marked ‘Initiated’ (have not been fully approved) will remain on the grid but the Substitute Needed column All leave requests that have been checked ‘Substitute Needed’ regardless of their approval status will display on the grid. The Substitute Scheduled column on the grid will be checked to indicate a substitute the ‘Substitute Scheduled’ flag has been contacted. Once checked on the request has been through the entire approval process, it will be automatically removed from the grid.
Leave requests marked ‘Approved’ (have been fully approved) will be automatically removed from the Sub Coordinator grid once the ‘Substitute Scheduled’ has been checkmarked.
The originator of the leave request will receive an email stating the substitute has been scheduled for their leave.
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For more more information on how to require substitute needed on specific types of leave requests, please refer to System>Configuration>Leave Type Configuration.
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leave request.
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Roles associated with Substitute Coordinator
Listed below are the roles associated ’. Each of the roles listed below will grant the user access to the Sub Coordinator menu option in order to view and/or edit leave requests marked with ‘substitute needed. However, the leave requests they are able to view and/or edit will be restricted based on the sub coordinator role granted.
ESS Role | Kiosk Role | Definition | Example of who may be assigned role |
|---|---|---|---|
Substitute Coordinator | Substitute Coordinator | Access to Sub Coordinator which allows |
you to enter substitute information for |
all submitted leave request where substitute needed is |
selected. The role also grants access to Leave Requests>View District Leave | District administrative position | |
Substitute Coordinator - Read Only | Substitute Coordinator - View Only | Read-only access to Sub Coordinator for all submitted leave requests where substitute needed is |
selected. The role also grants access to Leave Requests>View District Leave | Staff member who needs access to substitute info but doesn’t assign them |
. | ||
Substitute Coordinator by Building | Substitute Coordinator by Building | Access to Sub Coordinator which allows |
you to enter substitute information for |
submitted leave |
requests where substitute needed is |
selected. However, with this role, it will pre-filter the grid, allowing you to view/edit leave requests with the same building(s) as your position(s). |
Building Principal | |
Substitute Coordinator by Building - Read Only | Substitute Coordinator by Building - View Only |
Same pre-filtering as above role however you will only have read-only access to |
the leave requests |
displayed on the grid. | Staff member who needs access to |
substitute info for |
a particular building |
but doesn’t assign them. | |
Substitute Coordinator by Department Code | Substitute Coordinator by Department Code |
Access to Sub Coordinator which allows |
you to enter substitute information for |
submitted leave requests where substitute needed is selected. However, with this role, it will pre-filter the grid, allowing you to view/edit leave requests with the same department code(s) as your position(s). | Food Service Manager | |
Substitute Coordinator by Pay Group | Substitute Coordinator by Pay Group | Access to Sub Coordinator which allows |
you to enter substitute information for |
submitted leave |
requests where substitute needed is |
selected. However, with this role, it will pre-filter the grid, allowing you to view/edit leave requests on the grid with the same pay group(s) as your position(s). |
Head Custodian |
NOTE: If you have more than one sub coordinator by role assigned to you, the roles will combine displaying all leave requests that would fall under your role(s). For example, if you have been assigned both the Sub Coordinator by Building and Sub Coordinator by Department, all leave requests (marked with substitute needed) that fall within those two roles will be displayed on the sub coordinator grid.