Page Comparison

...

• Go to Transactions/ Receipts
• Click on +Create
• Enter Details:
  • Receipt # (System will auto assign if left bank)
  • Date (System will auto assign if left bank)
    
  • Received From
    
  • Description
• Click on the + to enter line item details
  • Description
  • Type  (RC or RX)
  • Amount (If a negative amount be sure to preceed the amount with -)
  • Account  (When entering an account, partial codes can narrow the search (ie: i.e. 001-11-)
• Additional Enter additional Items by either:
  • Clicking on the + at the bottom left to enter another item
  • Clicking the  to duplicate the previous line
  • Click the + within the receipt to add an item between already entered items
• Use the up and down arrows to change the order of the items entered
• Delete and an item by clicking the x within the receipt
• Click on Save
• Click the X in the upper right corner of the work screen to close the window

...

• Go to Transactions/ Receipts
• Enter filters in grid rows to find the receipt to clone
  
• Click on the "eye" to view the receipt you want to clone
  
• Click on the "clone" button on the top left of the window
  
• Enter new receipt number
  
• Make any necessary changes
  
• Click on SAVE
  
• Click the X in the upper right corner of the work screen cloned receipt to close the window
  
• Click the X in the upper right corner of the original receipts work screen to close receipt to close the window 

Receipts can be printed in a batch or one at a time

...

• Go to Transactions/Refunds (Legacy)
• Click on +Create
• Enter Details:
• The print option allows a copy of the refund to be printed, not the actual check 
• Go to Transactions/Dispursments
  • Receipt Refund # (System will auto assign if left bankblank)
  • Date (System will auto assign if left bankblank)
  • Refunded to
    
  • Description
    
  • Create a check (Choose YES or NO from drop down menu)
    
  • Vendor # If YES you must enter a vendor #
    
  • Refunded to
    
  • Description
    
  • If a Refund Check is needed: Checkmark 'Create check'
    
    • Enter Check Date (system will auto assign if left blank)
    • Enter the vendor
  • Click on the + to enter line item details:
    
    • Amount
      
    • Description
      
  • Account (Same option here, as in classic, to search, create, view, and clear)
    
• Click POST
  

You can cancel the item before posting.

After posting an acknowledgement of successful posting will appear :

There is then the options to Create, Modify, Clone, Reverse, and Print

Issue Check for Refund if one needs issued

• • • Account
      
• Click on Save to post the refund (and possible disbursement) to the system. 
• To assign a check number to the refund disbursement, go to Transactions/Disbursements
• Query grid for Refund to issue check fornumber to
• Click on the check box at the beginning of the row for to choose the refund
• Click Generate Print File
• Enter Details:  
  • Check # or let auto assign
  • Choose Sort Options
  • Choose output type
• Choose check form
  
• Click Generate
  

Edit a Refund

• Go to Transactions/Refunds
• Query for the refund to be edited*
• Click the refund number in the query results
  
• Click MODIFY
  
  • Only refund number, date, and Auditor description and Item description can be modified. 
  • Otherwise, refunds with checks must be voided in Disbursements. Refunds w/o checks can be edited using the REVERSE option.
    
• Click VALIDATE
  
• Click POST
  

...

NOTE: Refunds with an associated check cannot be reversed

Existing refunds from an open posting period may be modified.  Only fields that are allowed to be edited will be displayed.

• Go to Transactions/Refunds
• Query for Enter filters in grid row to find the refund to be clonededit
• Click on on Image Added to edit the refundnumber in the query results
  
• Click CLONE
  
• Enter necessary information:
  
  • Refund Number
    
  • Date (System will auto assign if left blank)
    
  • Any additional changes necessary
    
• Click VALIDATE
  
• Click POST
  

Reverse a Refund (Legacy)

...

• .
• Modify current info 
• Click SAVE

Clone a Refund

• Go to Transactions/Refunds (Legacy)
• Enter filters in grid row to find the refund to clone
• Query for the Refund refund to be reversed*cloned
  
• Click on the Refund number in the query results
  
• Click REVERSE
  
• Enter necessary information:
  
  • New Refund number (System will auto assign if left bank)
    
  • Date (System will auto assign if left bank)
    
  • Any additional changes necessary
    
• Click VALIDATE
  
• Click POST
  

...

• Image Addedto view the refund you want to clone
• Click CLONE
• Edit all necessary information to create new refund
• Click SAVE