To access the Users within the application, the 'Users' link must be selected from the navigation bar. , select Setup to open the drop down menu and select Users. By default all users within an agency can be viewed by anyone in that district.
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At first login, the user will be redirected to the a First Time User Setup page that requires a User Profile to be entered. District All users with access to this application will be required to enter their profile data. If one chooses to not complete the profile, a redirect to this screen will occur at each subsequent login until it is completed.
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For details on the fields contained on the First Time User Setup page, please refer to the Edit section below. At the current time, the Notification Frequency and Notification Detail are not being used. The notification fields will be implemented at a later date.
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For users with access to more than one Agency, the District drop-down may be used to select the Agency they wish to work with. By selecting a specific Agency, the list of users will be only those associated with that Agency.
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Specific users may be located by entering criteria in the 'Find' boxes query fields at the top and then clicking on the button. The
link allows one to clear all the criteria entered in the 'Find' boxes.
District users the Find button.
By checking the Not Logged In box, any users who have access to ODDEX for the selected entity but have never logged into the application will be returned by the query.
Selecting the Clear link resets the query filters to empty/default values.
Columns in the grid whose headings are blue and contain 
are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading. The icon will also change to up/down arrows once they have been clicked on for sorting.
Users will have edit access to their own User record. Using the Edit icon 
, the user will be allowed to edit their contact and notification information. District All users will have read-only access to other users within their agency or district. District Agency personnel with administrator access may also have the ability to edit user information for multiple Users.
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Clicking on the User's name hyperlink will bring up the User's details.
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The Username and Email fields can not be modified within this application. These elements are supplied to this application from a users SAFE OH|ID account setup. Usernames are not visible to any other users, regardless if it is another user within your LEA Agency or not. Usernames are visible only to the user themselves.
TheLast Login element is tracked within the application. It represents the last time this user the date and the the user last logged into the ODDEX application. element is tracked within the application. This information is used on the Landing Page to assist with placing records in the 'New' columns. See the Landing Page section for more details.
Users with 
the red exclamation icon 
shown on the left side of the listing grid have had their access restricted by the system administrator.
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Using the View Access link the user will be able to see which agencies and applications the user has access to and what level of access. The View Access link brings up a popup window containing the access details.
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Please note that the details listed in the User Access Details are the access levels that were set as of the time the user last logged into ODDEX. OEDS UpdatesEach night updates will be made to user access based on any updates that were made through OEDS during the day. If all roles were revoked from a user, the update will take effect with the nightly update. The following day, the user should not be seen in the User listing for the district. User access is also updated/verified each time a user accesses the application thru OH|ID. If changes are made to the a user's access information thru SAFEOEDS and they wish the updates to take effect right away, the user will need to log out of ODDEX and log back into ODDEX in thru OH|ID. The user may need to wait 10-15 minutes after the OEDS update has been made before it will be recognized by OH|ID and ODDEX. |
ITC Staff Access
ITC staff can access the data for all districts their ITC is affiliated with. In order for the access
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allowed in ODDEX, the ITC staff member must have an OH|ID account. The OEDS administrator at the ITC must grant the employee the SDC Student Level role/access. Once both of these steps have been completed and the changes have cycled through all the departments, usually 12-14 hours, the ITC staff member should be able to log into ODDEX using the OH|ID Portal.
Contact Phone
If you are using a mobile device or a device configured with a phone application, clicking on the phone number link will launch your device's phone application.
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Contact Information
The Secondary Contact fields on the Agency record will take precedence over the User contact information fields if the LEA Secondary Contact information is supplied. Districts with a central enrollment office or one individual they wish for all districts to contact should populate the Agency Secondary Contact fields so that is used as opposed to individual user's contact information. If Secondary Contact information on the Agency record is not supplied, the individual User's contact information will be used for display in any contact details popup windows.
The contact information is used within the application to provide other users the ability to quickly obtain contact information for resolving issues. These popup contact windows may be see seen from the reviews/commenting ability within SOES and SCR. If a user posts a review or comment, that user's name will appear as a hyperlink to a popup window providing contact details for the Agency or Individual.
The Username and Email fields can not be modified within this application. These elements are supplied to this application from a users SAFE OH|ID account setup. Usernames are not visible to any other users, regardless if it is another user within your LEA or not. Usernames are visible only to the user themselves.
Email Public is associated with the email address on the user's SAFE OH|ID account. If the user prefers not to share the email address they have supplied for their SAFE OH|ID account profile, this checkbox should not be marked. This checkbox is left unchecked by default making the email address associated with the users SAFE OH|ID account hidden/private. If this box is checked, the Secondary Contact information on the Agency is not supplied and there is no preferred email (or preferred email is marked private), the SAFE OH|ID account email address will be shown in contact detail popup windows for other users to see.
Preferred Email
- Private - Preferred Email will be private and not shared with others. Being private applies to the pop-up contact information other LEA's are able to see from the commenting and reviews within the ODDEX application.
- User And LEA - If the Agency Secondary contact information is blank, the preferred email address will be displayed in the contact details popup.
Preferred email takes precedence over the Email from OH|ID. If Email Public is checked and Preferred Email Viewable is set to User and LEAchecked, the preferred email address is what will be shown in the contact details popup window.
Contact Phone
If the contact phone public checkbox is marked, the contact phone number entered will appear in the Contact Details popup windows for other users to see.
FAX Number
If the FAX number public checkbox is marked, the FAX number entered will appear in the Contact Details popup windows for other users to see.
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Notifications Not Currently ImplementedAt this time, Notifications are not enabled for the ODDEX application. Notifications will be implemented in the future. |
Notifications
The fields related to notifications may be populated, however, notifications within the ODDEX applications are not yet enabled. Data entered in these fields will have no impact at this time.
Notification Frequency: options are Weekly or Daily, do
Do you wish to receive email notifications weekly, daily or daily.not at all.
Daily
Weekly
None
Notification Detail: options are Detail or Digest, do
Do you wish the emails to contain detailed information or as a summary.
At this time, Notifications are not enabled for the ODDEX application. Notifications will be implemented in the future.
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Detail
Digest