To access the Users within the application, the 'Users' link must be selected from the navigation bar.  By default all users within an agency can be viewed by anyone in that district.

First-Time User Setup 

At first login, the user will be redirected to the page that requires a User Profile be entered.  District users with access to this application will be required to enter their profile data. If one chooses to not complete the profile, a redirect to this screen will occur at each subsequent login until it is completed.

For details on the fields contained on the First Time User Setup page, please refer to the Edit section below.

User List

For users with access to more than one Agency, the District drop-down may be used to select the Agency they wish to work with.  By selecting a specific Agency, the list of users will be only those associated with that Agency. 

The data on the User listing page may be sorted ascending or descending by the blue links at the top of each column.

Specific users may be located by entering criteria in the 'Find' boxes at the top and then clicking on the  button.  The  link allows one to clear all the criteria entered in the 'Find' boxes.

District users will have edit access to their own User record.  Using the Edit icon , the user will be allowed to edit their contact and notification information. District users will have read-only access to other users within their agency or district.  District personnel with administrator access may also have the ability to edit user information for multiple Users.

User Details

Clicking on the User's name hyperlink will bring up the User's details.

The Username and Email fields can not be modified within this application.  These elements are supplied to this application from a users SAFE account setup. Usernames are not visible to any other users, regardless if it is another user within your LEA or not. Usernames are visible only to the user themselves. 

The Last Login element is tracked within the application.  It represents the last time this user logged into the application.  This information is used on the Landing Page to assist with placing records in the 'New' columns.  See the Landing Page section for more details.

Users with shown on the left side of the listing grid have had their access restricted by the system administrator.

LEA Access

Using the View Access link the user will be able to see which agencies and applications the user has access to and what level of access. The View Access link brings up a popup window containing the access details.
 

Contact Phone

If you are using a mobile device or a device configured with a phone application, clicking on the phone number link will launch your device's phone application.

Edit
 

Contact Information

The Secondary Contact fields on the Agency record will take precedence over the User contact information fields if the LEA Secondary Contact information is supplied. Districts with a central enrollment office or one individual they wish for all districts to contact should populate the Agency Secondary Contact fields so that is used as opposed to individual user's contact information. If Secondary Contact information on the Agency record is not supplied, the individual User's contact information will be used for display in any contact details popup windows.

The contact information is used within the application to provide other users the ability to quickly obtain contact information for resolving issues. These popup contact  windows may be see from the reviews/commenting ability within SOES and SCR. If a user posts a review or comment, that user's name will appear as a hyperlink to a popup window providing contact details for the Agency or Individual.

The Username and Email fields can not be modified within this application.  These elements are supplied to this application from a users SAFE account setup. Usernames are not visible to any other users, regardless if it is another user within your LEA or not. Usernames are visible only to the user themselves.

Email Public is associated with the email address on the user's SAFE account. If the user prefers not to share the email address they have supplied for their SAFE account profile, this checkbox should not be marked. This checkbox is left unchecked by default making the email address associated with the users SAFE account hidden/private. If this box is checked, the Secondary Contact information on the Agency is not supplied and there is no preferred email (or preferred email is marked private), the SAFE account email address will be shown in contact detail popup windows for other users to see.

Preferred Email

• Private - Preferred Email will be private and not shared with others.  Being private applies to the pop-up contact information other LEA's are able to see from the commenting and reviews within the ODDEX application.
• User And LEA - If the Agency Secondary contact information is blank, the preferred email address will be displayed in the contact details popup.

Preferred email takes precedence over Email. If Email Public is checked and Preferred Email is set to User and LEA, the preferred email address is what will be shown in the contact details popup window.

Contact Phone
If the contact phone public checkbox is marked, the contact phone number entered will appear in the Contact Details popup windows for other users to see.

FAX Number
If the FAX number public checkbox is marked, the FAX number entered will appear in the Contact Details popup windows for other users to see.
 

Notifications

The fields related to notifications may be populated, however, notifications within the ODDEX applications are not yet enabled.  Data entered in these fields will have no impact at this time.

Notification Frequency: options are Weekly or Daily, do you wish to receive email notifications weekly or daily.

Notification Detail: options are Detail or Digest, do you wish the emails to contain detailed information or as a summary.

At this time, Notifications are not enabled for the ODDEX application. Notifications will be implemented in the future.