| Note |
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Individual ITC's may supply slightly different instructions depending on the policies and procedures of the ITC. Therefore, these procedures are intended to be general guidelines only. |
Payrolls with July or later pay dates that are in the new fiscal year, cannot be processed unless the STRS Advance has been completed. The following error will be produced if trying to initialize the first pay in July before creating the STRS Advance Submission File.
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- 18. Run SERS Surcharge Report. This report can be run now, saved, and used along with the SERS Surcharge Report sent by SERS. Payment of the Surcharge amount is due within 30 days from notification that the final Surcharge amount has been calculated. This will need to be completed in the Payment Remittance application on eSERS.
- Reports>SERS Reporting>SERS Surcharge Report.
- Fiscal Year - Defaults to the current year. Can be changed if desired.
- Include Fixed Pay Accounts - Defaults to be included.
- Sort By - Defaults to Fund. Can be changed using drop down.
- Include Subtotal by Selected Sort Option? - Default to not subtotal by sort option. Changed be changed by checking the checkbox.
- Report Format - PDF. Can be changed by using drop down.
- Click Generate SERS Surcharge Account Report.
- Reports>SERS Reporting>SERS Surcharge Report.
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- 20. Generate the STRS Submission File. **NOTE** This HAS to be completed before running the first pay in July** Verify that the amount is correct, comparing this to your STRS Advance Position report and the 'Advance Mode' box is checked, in Configuration/STRS Advance Configuration, under Core>Organization**
- District will receive an email from STRS, confirming the file was processed and received.
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| Note |
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When the STRS Submission file is created, the system flags all eligible jobs in advance mode, sets the System>Configuration>STRS Core>Organization>STRS Advance Configuration>Advance Amount field is populated and checks the Advance Mode checkbox. Each time Outstanding Payables are processed for STRS, the System>Configuration>STRS Core>Organization>STRS Advance Configuration>Advance Paid Back field is increased by the advance amount figure paid.
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| Note |
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Once the STRS Advance submission file is uploaded to STRS, the System>Configuration>STRS Advance Configuration Core>Organization>STRS Advance Configuration>'Submitted to STRS' has a Submission Timestamp field that can be used for verification purposes. STRS Ohio will send a confirmation email once the file has been received. Once STRS Ohio uploads the file (every few hours), you can view your annual report in ESS in the Employer Reports tab. |
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- Go to Core>Posting Periods.
- On the June XXXX line, click the
icon the 
icon to close June XXXX. - Click Create.
- When the pop-up box appears, set the Calendar Month to July, the Calendar Year to XXXX, and check the Current checkbox. Click Create.
The upper hand banner should now say July XXXX (FY XXXX).
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Restrictions during the advance:
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).
| Warning |
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Restrictions during the advance:
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You are now closed for the fiscal year, proceed with July's payroll processing.
Payrolls with July or later pay dates in the new fiscal year cannot be processed unless STRS Advance has been completed. An error will be given if trying to Initialize the first pay in July: ***Error - STRS Advance must be processed before running a payroll with pay date in July*** WILL NOT NOT be able to proceed with payroll until STRS Advance is completed.
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| Info |
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After the last advance pay, if the Amount Paid Back is equal or greater than the Advance Amount, then the district will come out of advance and the Advance Mode checkbox on the STRS Organization>STRS Advance Configuration will be un-checked. When the Advance Mode checkbox on the STRS Advance Configuration is unchecked, the Amount Paid Back will always display zero. If the Amount Paid Back is less than the Advance Amount after the last pay, then the Advance Mode checkbox on the configuration will not be un-checked and the Amount Paid Back will continue to show on the STRS Advance Configuration. |
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