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Note

Individual ITC's may supply slightly different instructions depending on the policies and procedures of the ITC.  Therefore, these procedures are intended to be general guidelines only.


Payrolls with July or later pay dates that are in the new fiscal year, cannot be processed unless the STRS Advance has been completed. The following error will be produced if trying to initialize the first pay in July before creating the STRS Advance Submission File.

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  •  18.  Run SERS Surcharge Report.  This report can be run now, saved, and used along with the SERS Surcharge Report sent by SERS.  Payment of the Surcharge amount is due within 30 days from notification that the final Surcharge amount has been calculated. This will need to be completed in the Payment Remittance application on eSERS.
    • Reports>SERS Reporting>SERS Surcharge Report.
      • Fiscal Year - Defaults to the current year.  Can be changed if desired.
      • Include Fixed Pay Accounts - Defaults to be included.
      • Sort By - Defaults to Fund.  Can be changed using drop down.
      • Include Subtotal by Selected Sort Option? - Default to not subtotal by sort option.  Changed be changed by checking the checkbox.
      • Report Format - PDF.  Can be changed by using drop down.
      • Click Generate SERS Surcharge Account Report.

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    • Go to Core>Posting Periods.
    • On the June XXXX line, click the Image Removed icon the Image Added icon to close June XXXX.
    • Click Create.
    • When the pop-up box appears, set the Calendar Month to July, the Calendar Year to XXXX, and check the Current checkbox.  Click Create.

    • The upper hand banner should now say July XXXX (FY XXXX).

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Warning

Restrictions during the advance:

Modifications cannot be made to certain fields on Position/Compensation records in the advance mode.

  • Certain Pay Types cannot be processed on advance jobs REG or IRR.

  • Certain pay types will affect the Amount Paid Back field under SYSTEM/CONFIGURATION/STRS Advance Configuration

    • DCK
    • BCK
    • TRM
    • POF
  • If wanting to change Position numbers for employee's that are in advance, it is advised to NOT create new Payroll Items and assign them to the new Position.  This will affect the employee's advance.


You are now closed for the fiscal year, proceed with July's payroll processing.

Payrolls with July or later pay dates in the new fiscal year cannot be processed unless STRS Advance has been completed. An error will be given if trying to Initialize the first pay in July: ***Error - STRS Advance must be processed before running a payroll with pay date in July***    WILL NOT  NOT be able to proceed with payroll until STRS Advance is completed.

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