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Payroll Payments are a list of Payroll Checks and Direct Deposits for employees that were paid. These can then be Voided, Un-voided and to Process Payments.
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The Refund Payment Checks are the list of deduction checks refunded separately from an employee's regular payroll. These can be Re-issued. The Print Checks option is for creating the Output Form Files for printing and Resequence Check option is for renumbering checks if damaged or entered in wrong. The 'Old Checks' can be Voided during this time.
How Leave balances are calculated?
Sick, Vacation or Personal Leave balances on payment stubs, come from Leave Balance screen. The Usage would come from Attendance screen, if not deferred and an absence is entered, the leave balance is updated at that time. If an employee's absence is from a prior payroll processing period and is processed on a later payroll (absence entered in Attendance), that absence will appear on their pay stub for the payroll they are processing as the entry will be pay stamped for that pay currently being processed.
For Example, when processing payroll for 8/15/22, a Sick day absence from 6/27/22 was just posted to Attendance. When the payroll was posted, the record pay stamp date reflects 8/15/22 and the employee's check stub reflects the 1 day of sick leave usage.
Payroll Payments
Under the Payroll Payments option, you can Void, Un-void and Print Payment Checks and Direct Deposits.
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Select the Transactions to Un-void. Making sure the Payment Total and Selected payment Transaction Total equals. If not equal, an Error will occur:
Print Payment Checks and Direct Deposits
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**Note** If the check is reconciled, it must be un-reconciled first, print the check and then re-reconcile it again**
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or if wanting to reprint a single Check or Direct Deposit notice, check next to the employee and click on 
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Processing: Checks
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PDF (Print)Sort By: Use the Dropdown option to select your sorting option
File Name: XML (Checks.xml) (DirectDeposits.xml)
PDF (Checks.pdf) (DirectDeposits.pdf)
Deposit Form: Select the form from the dropdown box
Check Form: Only is an option for PDF format
Memo: Add a message on the check and Direct Deposits
Once all selections have been made, click on 
or to cancel select 
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Example of a Direct Deposit .PDF
Example of a Direct Deposit .XML
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Example of a Payroll Payments Check.pdf
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Direct Deposits
The Direct Deposits option are a list of Direct Deposit items. From here you can Save or open the file:
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Enter in the new Account Number and/or Routing Number (If applicable) and and select from the drop down box, the Direct Deposit Type and click on 
to create a file or click on Cancel to exit out without making changes. (Changing the Account Number and/or Routing Number on the employee's Pay Distribution, will NOT change the the numbers on an existing Direct Deposit, the new numbers will need to be added):
A new ACH Submission file will be created to submit to the bank:
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Enter in the Printing selections:
Print Selected Checks options:
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Under the Payroll Payments tab, if you click on the employee, it will show the Payment Transactions for the employee:
Payroll Payment Checks
Have the options to Re-issue, Print and Resequence checks.
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The next available New Check Number will be used. If you click on the New Check Number box, it will bring up what Position this check was for. The Old check will be voided at this time. Select the Bank Account from the drop down box and enter in a Reissue Date and Click on Confirm or Cancel to Exit:
Print Checks
Go to Select the 'Payroll Payments tabPayment Checks'
Locate the check(s) you wish to print. Check the box next to the check(s) that will be created.
Click on the 'Print Payment Checks and Direct Deposit tab'
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This option will produce a check with payroll items paid listed. |
Processing:
Checks
Direct Deposit
Output Format: XML (Export)
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PDF (Checks.pdf)
Print Full Check Form: Custom form can be used-Only is an option for PDF format
Once all selections have been made, click on or to cancel select .
Example of a Payroll Payments Check .PDF
Example of the Payroll Payments Check .XML
Print Check Option under Payroll Payment Checks
Locate the check(s) you wish to print. Check the box next to the check(s) that will be created.
Click on the Print Checks Tab
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This option is similar to a hand check and no payroll items will appear. |
Output Format: XML (Export)
PDF (Print)
File Name: XML (Checks.xml)
PDF (Checks.pdf): 
if wanting to print employee's full check (click here for Check Reprinting Configuration setup)
Leave unchecked 
if not wanting to print employee full check
Check Form: Custom form can be used-Only is an option for PDF format
Optional to add a Memo line on the Check
Once all selections have been made, click on or to cancel select .
Example of a
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Payroll Payments Check .PDF
Example of the
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Payroll Payments Check .XML
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Resequence
Enter in Original Start Number of bad checks. This is a required field.
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Once all data has been verified, select 
Report Creation
To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report
