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Mid-Year Contract Changes
As the saying goes, 'nothing stays the same forever.' Contracts can relate as mid-year contracts just got a new look! The mid-year contract options will now carry forward the existing and remaining Compensation's Work Days, Days Worked, Pays in Contract, and Pay Paid values to the new mid-year contract. The mid-year calculations for the Contract Obligation, Amount Earned, Amount Paid, Amount Due, Pay Per Period, Unit Amount, and Retro Next Pay have also all been updated.
The 3 mid-contract options in New Contract are:
- Mid-Contract With No Retro: Click here to see the new way the system is calculating.
- Mid-Contract With Retro Spread Over Remaining Pays: Click here to see the new way the system is calculating.
- Mid-Contract Lump Sum Retro: Click here to see the new way the system is calculating.
Important Fields:
- Raise Date (if applicable) = Should signify the first negotiated day that the employee should start receiving the new pay amount.
- Days Since Raise (if applicable) = Automatically populated based on the Raise Date entered and then the number of days on the Job Calendar the Compensation is assigned to.
- Contract Amount = The is the full amount of the contract - as if the employee would have received the increased compensation from day one.
- Contract Obligation = Reflects contract amount to be earned plus amount already earned plus lump sum retro (if applicable). Automatically calculated.
- Compensation Start Date = Should be one day after the last period ending date of the last payroll processed.
- Retro Next Pay (if applicable) = Automatically calculated.
Things to Remember:
- When the new Compensation is activated, a Compensation Stop Date will automatically be entered on the prior Compensation. The Compensation Stop Date will be one day less than the new Compensation Start Date.
- The system will automatically assign a Code to the new Compensation once the contract is activated.
- When the new Compensation is activated, the prior Compensation is automatically archived.
We'll see you at OEDSA!
We don't get out much 
but when we do, it's all hands on deck! SSDT will be presenting once again at the annual OEDSA (Ohio Education Data Systems Association) conference September (28th - 30th) at the Hilton Columbus/Polaris. OESDA has always provided several fiscal-related sessions during their conference that greatly benefit school Treasurers and their staff. SSDT appreciates the opportunity to connect with our end-users, providing you with the essential information you need to help streamline your software experience. This year is no different and we have a great line up for you including:
- USAS-R Focus on Filters: Find out the multiple ways to take advantage of using account filters in order to enhance your processing and report generating.
- USXS-R Reports Optimized: Reports are always a hot topic so come check out how you can better familiarize yourselves using our tips/tricks on how to generate and customize reports in both applications.
- Being ‘Account’able in USPS-R: Not only do accounts play an important role in USAS, but they also play an integral role in USPS. This session will cover tools for adding pay accounts, options to view and run reports of pay accounts, and programs that utilize.. guess what?... pay accounts.
- Inventory Update: Our Inventory application is still new to many. This session will cover some FAQs, reports and FYE related programs to help you feel more comfortable with the application.
For more details on SSDT and other fiscal related sessions that will be offered at OEDSA, as well as how to register for the conference, please access their website. Registration opens August 15th!
USPS-R 'Print Screen' options available!
The following menu options now contain a Print Screen button allowing you to generate a PDF formatted report of the employee's data to review.
- Compensation
- Employee
- Position
For example, when creating a new employee record and you wish to review it, click on the 'Print Screen' to generate an easy-to-read PDF version of the data entered.
Useful links:
- SSDT Wiki
- July Release Recap
- Newsletters Home Page
- SSDT Redesign Documentation
- Inventory Documentation
- Redesign Implementation Details
- Redesign Recorded Demos
- SSDT YouTube Channel
Are you ready to make your temporary amounts permanent?
If so, please click here for an article we featured in last September's newsletter called 'Easing your Budgeting Conscience'. It may answer possible anxiety-ridden questions such as "Do I have to make them permanent if I don't have any changes" or "wait, did a make them permanent to begin with?" Those questions and miscellaneous Budgeting Q & A's are all outlined in this helpful article.
There is a 'New' USPS option in town
Where do I find this object, you ask? Under Core, we have added a new option named Payroll Accounts - New.
The Payroll Accounts - New is setup to display each payroll account in a grid format, allowing you to see and filter by available Pay Account dimensions (Fund, Function Object, SCC, Subject, OPU, Instructional Level and Job).
Also, an Audit Report may be ran directly from the screen. You must be in view mode on the pay account you wish to audit.
Documentation regarding the Pay Accounts-New option can be found here.
REDESIGN STATUS | |
|---|---|
760 Sites Live on Redesign | 6 Total Wave 10 Sites |
17 Participating ITCs | 766 Total Districts Participating |
Please view the Current List of Districts & Status to see a comprehensive list of school districts along with their ITC, implementation status and the wave they are scheduled to migrate from Classic to Redesign.
The following terminology is used to determine where in the implementation process the entity is currently at:
Implementing: The ITC is running test imports and balancing reports on the entity. The district and ITC are working to schedule dates to begin dual processing and go live.
Paralleling: The entity is inputting all production transactions into both Classic and Redesign.
Live: The entity is using Redesign for production processing; no parallel processing is being performed; Classic is available in 'read-only' mode.
Employee Onboarding is something to consider
Employee Onboarding provides a step-by-step means to enter all the necessary employee information into a separate system (outside the payroll system). This information can also be entered at any time prior to them being paid in the system.
For example, over the summer the board approves a teacher to be hired. However, they will not be paid until the start of the school year. Once the Treasurer's office begins receiving the new hire paperwork, they can be entered into the Employee Onboarding program. Any outstanding 'tasks' are noted in the program. Once all information has been entered, Employee Onboarding is a quick and easy place to double check all the information before they 'go live' in the payroll system.
Another benefit of using Employee Onboarding is the option for different district staff members (such as someone in HR or outside the Treasurer's office) to input some or all of the new hire information and not have to 'touch' payroll. Give it a look!
