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Mid-Year Contract Changes 

As the saying goes, 'nothing stays the same forever.'  Contracts can relate as mid-year contracts just got a new look!  The mid-year contract options will now carry forward the existing and remaining Compensation's Work Days, Days Worked, Pays in Contract, and Pay Paid values to the new mid-year contract.  The mid-year calculations for the Contract Obligation, Amount Earned, Amount Paid, Amount Due, Pay Per Period, Unit Amount, and Retro Next Pay have also all been updated.  

The 3 mid-contract options in New Contract are:

• Mid-Contract With No Retro: Click here to see the new way the system is calculating.  
• Mid-Contract With Retro Spread Over Remaining Pays: Click here to see the new way the system is calculating.  
• Mid-Contract Lump Sum Retro: Click here to see the new way the system is calculating.   

Important Fields:

• Raise Date (if applicable) = Should signify the first negotiated day that the employee should start receiving the new pay amount.
• Days Since Raise (if applicable) = Automatically populated based on the Raise Date entered and then the number of days on the Job Calendar the Compensation is assigned to. 
• Contract Amount = The is the full amount of the contract - as if the employee would have received the increased compensation from day one. 
• Contract Obligation = Reflects contract amount to be earned plus amount already earned plus lump sum retro (if applicable).  Automatically calculated.  
• Compensation Start Date = Should be one day after the last period ending date of the last payroll processed.  
• Retro Next Pay (if applicable) = Automatically calculated.  

Things to Remember:

• When the new Compensation is activated, a Compensation Stop Date will automatically be entered on the prior Compensation.  The Compensation Stop Date will be one day less than the new Compensation Start Date.
• The system will automatically assign a Code to the new Compensation once the contract is activated.  
• When the new Compensation is activated, the prior Compensation is automatically archived.

We'll see you at OEDSA! 

We don't get out much but when we do, it's all hands on deck!  SSDT will be presenting once again at the annual OEDSA (Ohio Education Data Systems Association) conference September (28th - 30th) at the Hilton Columbus/Polaris.  OESDA has always provided several fiscal-related sessions during their conference that greatly benefit school Treasurers and their staff.  SSDT appreciates the opportunity to connect with our end-users, providing you with the essential information you need to help streamline your software experience.   This year is no different and we have a great line up for you including:

• USAS-R Focus on Filters: Find out the multiple ways to take advantage of using account filters in order to enhance your processing and report generating.
• USXS-R Reports Optimized: Reports are always a hot topic so come check out how you can better familiarize yourselves using our tips/tricks on how to generate and customize reports in both applications.
• Being ‘Account’able in USPS-R:  Not only do accounts play an important role in USAS, but they also play an integral role in USPS. This session will cover tools for adding pay accounts, options to view and run reports of pay accounts, and programs that utilize.. guess what?... pay accounts.  
• Inventory Update: Our Inventory application is still new to many.  This session will cover some FAQs, reports and FYE related programs to help you feel more comfortable with the application.

For more details on SSDT and other fiscal related sessions that will be offered at OEDSA, as well as how to register for the conference, please access their website. Registration opens August 15th!

USPS-R 'Print Screen' options available!

The following menu options now contain a Print Screen button allowing you to generate a PDF formatted report of the employee's data to review.  

• Compensation
• Employee
• Position

For example, when creating a new employee record and you wish to review it, click on the 'Print Screen' to generate an easy-to-read PDF version of the data entered.