Requisition and Employee Onboarding Workflows are Live!

The beta period for both of these major enhancements concluded September 24th with the release of SSDT Workflows version 1.0! The SSDT recently presented an overview of both workflow systems to ITC fiscal support staff which was recorded for reference purposes.  The USAS-R documentation has been updated to include a section on the Workflows Menu as well as a step-by-step requisition workflows procedure on setting up and utilizing Workflows for a district.  The USPS-R documentation has been updated as well detailing the Employee Onboarding process.

There are some differences in the installation and configuration of the workflows system when compared to USXS-R.  We have provided a Workflows Installation Guide to ITCs stepping them through the processes necessary to install and configure workflows for both USAS-R and USPS-R.  Please contact your ITC for further information on requisition workflows and/or employee onboarding. 

We also want to give a special thanks to those who participated in the Requisition Approval User focus group.  Their insight and feedback helped to steer us in the right direction in helping to streamline the requisition approval process.  Workflows will continue to be actively developed with multiple new workflows already being discussed with the State Software Steering Committee prioritization group.  As always, we look forward to and appreciate feedback from our users! 

New USAS-R Canned Reports

Have you noticed the Reports menu growing in USAS-R? Several new canned reports have recently been added!

Why? Reports that were previously available in the Reports Manager as template reports have been recreated as a canned version and added to this menu to greatly improve performance. Report performance has increased by up to 99.98% with the change! The Audit Report has also been upgraded to allow more sort and filter options for narrowing down results as well as a new look to help make it easier to read.

Report Options for the canned reports include similar options to what could be found on the Report Generate window of the template reports. Users have the ability still to narrow down funds by entering an account code parameter or using pre-defined Account Filters. The option to dynamically change sort options, control break, and page break options are also available. The Save and Recall function has been included for these reports to make it easy to save different sort and filter combinations for use later.
The new Audit Report now allows selection of specific operations, objects, or users when generating the report. 

• Select Operation(s): Include a trail of events specifically when a new record is created in USAS-R, when information us updated on an existing record, or a record is deleted.
• Select Specific Objects: Include a trail of events specific to certain areas of the software. This is where events can be narrowed down to only include records related to certain transaction types. For example, moving the PurchaseOrder object over to the selected section will result in a report that includes records that are related to any records that have been created, modified, or deleted on the Transactions > Purchase Orders grid.
• Select Specific Users: Include events specific to selected users. If one or more users are moved to the selected section, records included in the report will only show if they were created, updated, or deleted by those users. If no users are selected, activity will be included for all users.

Example Audit Report:

What about the old reports? For the time being, the previous SSDT Template report versions of these reports and any customized report definitions created from related reporting objects will continue to be available in USAS-R in the Report Manager.