VOIDING A CHECK
Go to Transaction/Disbursements
Find and Select the Check you want to void
Click VOID
A box will come up:
- Enter Void Date (leave blank for today's date)
- "Void Invoice Items" will be checked by default - this means that the invoices will also be cancelled (similar to VOIDCK in classic)
- (PO will be back to "new" status like in Classic)
- If the "Void Invoice Items" is not checked,the invoice is re-displayed in PAYABLES and can be posted again.
- Click CONFIRM
- Informational Box will come up - click X to close
- (Money has been unexpended in either case - with "Void Invoice Items" boxed checked or unchecked)
REISSUING A CHECK
- Go to Transaction/Disbursements
- Void the old check (instructions above)
- If you want the amount to be exactly the same do NOT check the box to "Void Invoice Items"
- Go to Transaction/Payables
- Find and Select the Invoice(s) connected to the check you just voided
- Click POST SELECTED
- Box will come up - Click POST (Money expended again at this point)
- Click CONTINUE TO PRINT to print right now - will take you to TRANSACTION/DISBURSEMENTS
- Find and Select your disbursement
- Click GENERATE PRINT FILE
RESEQUENCING CHECKS
- Go to Transaction/Disbursements
- Click on the RESEQUENCE ( CHKSEQ in Classic)
- Only Outstanding Checks can be Resequenced
- Enter Original Start and End Numbers (to change just one check, the start and end number will be the same)
- Enter New Starting Check Number
- Click on the box to void old checks if you would like the old ones to have status of void (CHKSEQ - option 3)
- Click Validate
- Click POST; An informational box will come up
- X to close box