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Looking Back

We are thrilled to report all USAS and USPS migrations from the Classic software are complete!  What a huge accomplishment for everyone involved!  I believe the saying "The only time you should look back is to see how far you've come" can't be more true of the migration effort.   We would like to thank the OEDSA attendees who celebrated with the SSDT last month at our 'Classic Retirement' reception held during the conference.  It was great to see so many there who were involved from the very beginning. The support we have received has been overwhelming and what's even more exciting is the anticipation of bigger and better things to come with the redesigned software.  However, we do have one more milestone to go and that is successfully completing the Classic EIS migrations before the end of the calendar year. Considering Inventory was released late summer of 2021,  both the ITCs and districts are making huge strides successfully migrating over 350 districts from the classic system.  

Inventory Depreciation 

During migration balancing, issues with the Classic EIS depreciation were brought to our attention.  ITCs were reporting differences when trying to balance fiscal-to-date (FTD) depreciation.  FTD depreciation is calculated on the fly in both Classic and Redesign and is not a stored figure like the LTD depreciation figure.  The import log includes warnings on the item import for all items that contained invalid beginning depreciation dates (i.e. 201500 or apr-21).  Invalid beginning depreciation dates do not migrate thus resulting in a blank beginning depreciation date in Inventory.  For active items, marked for depreciation, that contain invalid beginning depreciation dates that are not fully depreciated, it may be causing balancing issues on the EIS102, EIS104 and EIS305 and their redesign counterparts.   After several conversations with the auditors, it was ultimately decided that the incorrect depreciation data needs to be corrected. 

For those district who have not migrated, SSDT's strong recommendation is for the data to be cleaned up in Classic EIS for ease in balancing.  We created a Life-To-Date Depreciation Discrepancies wiki page that details the specific scenarios and steps to fix the invalid beginning depreciation dates as well as run an EISDEPR Projection report to see if the LTD depreciation needs to be re-calculated on those items with invalid dates.  The EISDEPR will include the 'old' and 'new' LTD depreciation figures on ALL active items.  Please contact your auditor so they can review the tags listed on your EISDEPR projection report in order to determine if the EISDEPR actual option should be run to allow Classic to recalculate LTD from scratch.  Please NOTE: Changes made to the LTD figures for capitalized assets will impact GAAP beginning balances on the EIS104 

Inventory Reports

Inventory FAQs