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Redesign Status Flashback
We had so much fun posting a status flashback in the October 2020 newsletter, we decided to do it again this year. 
We've come a long way in a year! Congratulations to all who migrated or assisted with migrations! You are all rock stars! 
Makeover for Payroll Processing
Have you noticed that the Payroll Processing screen has a new look? That's right! There are no longer two different tabs for In Progress versus Posted payrolls They are now in the same grid. The 'status' column has also been removed because it was often inaccurate and generally not particularly helpful. When you go to Payroll Processing, you will see any In Progress payrolls listed at the top (actually, it is sorted by Pay Date-ascending order, so the In Progress payroll will generally end up at the top) and are displayed in bold to set them apart from the Historical (Posted) Payrolls.
When Initializing a payroll, the pay setup information (Payroll Description, Pay Plan, Pay Cycle, Start Date, Stop Date, and Pay Date) needs to be entered. You will select specific pay groups for the initial processing dates and click 
. If you're wanting to select multiple pay groups at one time, click on one pay group and then hold the Shift button and click the other pay groups you wish to add and click to move all of the pay groups to the initial date range selection box.
A new feature will now allow you to add additions if needed (pay groups with different processing dates) directly on the initialization screen. You will want to click on the 
and manually enter in the Start Date and Stop Date or choose the dates from the calendar icon 
. You will then select the pay group(s) needed to be included as additions to the pay and click to move the pay group(s) to the additions selection box.
Once you are finished selecting your pay groups, click on 
and presto, the payroll initialization has begun!
Performance Improvements
As was mentioned in the October newsletter, new USAS-R canned reports were added to the Report menu to greatly improve report performance. But it doesn't stop there! We've made several more performance improvements over the last six months to other areas in both applications. Do tell!
USPS-R
- Greatly improved report generation performance on the following:
- ODJFS Report
- Employer Distribution Report
- USAS Employer Distribution Submission
- STRS Monthly Report
- Internal Payroll Performance Improvements were made:
- Payroll Initialization - 60%
- Modifying the Payroll- 52%
- Unposting Payroll - 73%
USAS-R
- Canned reports mentioned in the October newsletter
- Grids performance... most significantly the Payable and Account grids
- Account Filter performance improvements
- Appropriated Amounts by Cash Account Report improvement
- Improved performance of loading report definitions
- Improved performance of the Account Change process
Useful links:
The Management Council of the Ohio Education Computer Network (MCOECN) is seeking innovative and enthusiastic individuals to join the SSDT! For more information about current openings, click here and scroll down to 'current open positions'.
There is an option on the ODJFS New Hire Report that will allow you to add validation headers to the file when creating it? When going into ODJFS New Hire report, click on the box 
If selected, the following headers appear on the file: ODJFS Validation Headers
REDESIGN STATUS | |
|---|---|
601 Sites Live on Redesign | 126 Total Wave 8 Sites |
17 Participating ITCs | 657 Total Districts Participating |
Please view the Current List of Districts & Status to see a comprehensive list of school districts along with their ITC, implementation status and the wave they are scheduled to migrate from Classic to Redesign.
The following terminology is used to determine where in the implementation process the entity is currently at:
Implementing: The ITC is running test imports and balancing reports on the entity. The district and ITC are working to schedule dates to begin dual processing and go live.
Paralleling: The entity is inputting all production transactions into both Classic and Redesign.
Live: The entity is using Redesign for production processing; no parallel processing is being performed; Classic is available in 'read-only' mode.
If you posted a refund and forgot to checkmark 'Create Check,' you can delete the refund from the Refund grid using the delete icon. This will allow you to re-create the refund in order to select the 'Create Check' box and enter the Check date, the Vendor number and the Bank Account. Once the Refund is processed, a check number can be assigned in the Disbursements grid.
TCC & BSO account creation reminder
Back in early October, we sent a reminder message to ITC staff regarding TCC and BSO accounts. For any Redesign districts who migrated in CY2021 and plan to submit their own 1099 and W2 information at the end of the year, the district must obtain a Transmitter Control Code (TCC) for 1099 submissions to the IRS and register for a Business Service Online (BSO) account for W2 submissions to the SSA. If you have any questions, please contact your ITC.
